Experience as HR cum Admin Assistant

• Employer

  EMPS Group of Schools

• From

  06 January 2020

• To

  30 April 2021

• Detail

  ▪ Prepare vacancy announcements on job advertising websites such as My Job, HR communities on Viber, or Facebook
  ▪ Source and evaluate potential candidates for interviews and provide updates to the HR Executive
  ▪ Coordinate interview arrangements with candidates via phone
  ▪ Maintain employee records, updating information such as address changes and salary adjustments both electronically and in physical files
  ▪ Facilitate the issuance of staff ID cards and uniforms. Monitor daily attendance, leave, tardiness, absences, and overtime using Excel spreadsheets
  ▪ Update monthly and yearly leave records for employees using Excel
  ▪ Manage fingerprint records using Global Wave
  ▪ Organize the scheduling and task assignments for drivers, security personnel, cleaners, childcare providers, and office staff
  ▪ Address employee inquiries regarding HR policies and regulations
  ▪ Assist the HR Executive with payroll and social security board (SSB) processes
  ▪ Handle procurement and maintenance of office equipment, stationery, and supplies
  ▪ Arrange food and beverages for meetings and training sessions
  ▪ Process visas, stay permits, and Foreigner Registration Certificates (FRC) for foreign employees when necessary
  ▪ Prepare and submit employment contracts to government labor offices
  ▪ Provide support for day-to-day HR operations and tasks

Experience as Senior HR Admin Assistant

• Employer

  CHID Babk

• From

  03 May 2021

• To

  31 December 2023

• Detail

  ▪ Utilize a variety of channels such as JobNet, social media,
  and the company website to identify and attract potential
  candidates
  ▪ Initiate contact with prospective candidates and furnish
  pertinent information regarding the organization and
  available job opportunities
  ▪ Scrutinize and assess resumes to ensure alignment with job
  specifications
  ▪ Conduct preliminary evaluations to gauge candidates'
  suitability for specific positions
  ▪ Coordinate and schedule interviews between candidates and
  hiring managers
  ▪ Facilitate logistical arrangements, including the reservation
  of meeting spaces and video conferencing facilities
  ▪ Maintain regular correspondence with candidates to provide
  updates on their application status
  ▪ Uphold a positive and professional candidate experience
  throughout the recruitment process
  ▪ Aid in the preparation of job offers, employment contracts,
  and associated paperwork
  ▪ Keep accurate and current records in the applicant tracking
  system (ATS)
  ▪ Collaborate closely with hiring managers to grasp their
  staffing requirements and preferences
  ▪ Offer assistance and counsel on recruitment best practices
  ▪ Ensure adherence to pertinent employment laws and
  company policies
  ▪ Contribute to the formulation and execution of recruitment
  and selection policies and protocols
  ▪ Verify overtime claims, facilitate monthly incentive and
  allowance payouts
  ▪ Certificate of Job Training for Professional HR & Admin, Singapore (Stairway Academy)
  ▪ Oversee the full spectrum of payroll management, including handling employee leaves, medical matters, and claims
  ▪ Manage office equipment, coordinate office repairs, handle incoming and outgoing mail, and address staff inquiries or concerns
  ▪ Perform general clerical duties, such as photocopying, faxing, mailing, and filing
  ▪ Undertake any ad hoc duties assigned from time to time