Experience as HR ASSISTANT & ADMINISTRATOR SERVICE MANAGE

• Employer

• From

  01 September 2010

• To

  30 November 2011

• Detail

  Conduct and administer operations, including accounting, planning budgets, authorizing expenditures, establishing rates for services, and coordinating financial reporting. Direct and coordinate activities of businesses or departments concerned with the production, pricing, sales, or distribution of medical equipment products. Hire and terminate clerical and administrative personnel.Prepare their payroll & gratuity etc. Conduct or arrange for ongoing technical training and personal development classes for staff members. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. Greet visitors,answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Set up and maintain paper and electronic ling systems for records, correspondence, and other material.
  

Experience as HR & Admin Executive

• Employer

• From

  01 July 2011

• To

  30 April 2014

• Detail

  Maintaining minutes of meetings of the CEO & managing director’s official meetings. Providing administrative assistance to the CEO/HRM including, but not limited to, Managing schedules and prioritizing day for the department manager. Completing and submitting expense reports for primarily Accounts in a timely manner. Collecting sales invoices, purchase invoices and reviewing; sales & monthly allowance data from different departments and preparing and submitting with accuracy to the accounts department. Bookings meetings room/conference rooms for the crew members & trainers for training with good rates including all required equipment such as LED, Projectors, and Sound system & refreshments, etc. Updating & Placing new Job Ads on the Newspapers & Job Websites i.e. Gulf News, Khaleej Times, Monster.com, Expert-Me, Gulf Talent, Nadia.com, Dubizzle, Emirates Ads, Alkhaleej, Buzz on & Bayet.com,etc. Reviewing, analysing & shortlisting the received CVs’, making basic screen calls, arranging pre-interview appointments with the short Listed Candidates, arranging the final interviews with the upper-level managers and helping in the final selection of the Candidate. Assigning & delegating tasks to the newly hired Employees’ and training them for the position within their probation period. Dealing ,preparing, maintaining, & updating the Employees’ Employment & Tenancy Contracts, renewals of Company Trade Licenses, Job Offer, Banks Salary Transfer, Increment, no objection certificates, Vehicle Transfer, Employment Termination, Discharge, Absconding Request letters, Employees’ final settlement documents. Following up on the occupational health cards & labour cards renewals, health insurance policies and renewals, staff health insurance claims etc. Opening and closing the DEWA accounts. Treating office vehicles insurance policies, updating & recharging Salik accounts. Preparing & updating the staff leave record on Focus Software, ARMS & Excel Sheets, preparing the leave balance record, Keeping & tracking the staff attendance on a daily, monthly, and yearly basis (Bio Metric Machine). Working & following up on the Staff sick, urgent, short & annual Leave Forms, etc. Designing, amending & finalizing the leave Application Forms for the Ground Staff, Crew Members & preparing monthly duty roasters for ground crew etc.

Experience as Human Resources Manager & Admin Manager

• Employer

• From

  06 January 2015

• To

  15 March 2020

• Detail

  Spearheading staffing, recruitment, human capital services, HR leadership development, and succession planning with a heavy emphasis on leading through rapid HR change and transformation programs. Creating and implementing a standard of U.A.E Laws in HR, Recruitment policies & procedures. Overseeing performance appraisal and promotional cycles for all levels of employees across the organization. Playing a key role in establishing job analysis & job evaluation culture in the organization by setting up KPIs for each vacancy and selecting effective recruitment channel/s as per the requirement to target niches, resulting in maximizing ROI by 35% and improving the matrix. Analysing the trends and metrics with the business partnership to develop HR policies that obtain solutions and develop motivating programs & policies. Collaborating with cross-functional department heads in strategizing HR requirements & conducting selection interviews for shortlisted candidates, right candidate at the right place. Issuing appointment letters with brief working agreement/s, procedures and culture followed by the company’s policies to recruits enhancing employer branding. Setting up new Businesses in different free zones i.e. DMCC, RAKEZ, Ajman, Sharjah, preparation of all required documents for pre-approval, registrations & licensing, etc. opening up & maintaining official bank accounts. Working with DMCC for the new Office Service Licenses registrations & existing renewals, office & Flexi desk arrangements, license activities addition & removals, maintaining visa quota under licenses, Establishment Cards, arranging office inspections, AOFC Letters, NOC from Concordia & Saga International, Third Party Insurances, Workman Compensation & approvals, DMCC top-ups, arranging Bank Guarantees & visa deposits for DMCC Portal, maintaining & supervising the DMCC Portal, etc. Supervise and monitor PRO’s, and credentialing functions with the Health Authority of Dubai Health Authority (DHA), and Ministry of Health, UAE (MOH). Dealing & maintaining all the documentation of new employment contracts, renewals & cancellations of existing residencies, hiring & terminations, release letters, increments, salaries certificates, preparation of gratuity, NOC, Employment cards, Health insurances, Car insurances, Tenancy contracts, Iajries, title deeds under RERA, arranging family visas or putting on hold to transfer the visas & cancellation, educational/ marriage & birth certificates attestations, etc. Booking & confirmations of air tickets, transportation arrangements for clients and directors, hotel reservations, meeting/conference room’s bookings, Seminar arrangements, Office supervision, Reception look after through staff, maintaining & ordering office equipment & stationery. Working and assisting in IT issues with Printers, PC, Laptops, Landlines, Cabling, Networking & dealing with DC Network for the CLOUD & RICO accounts, email addresses along with training the new staff of sales, etc. Preparing and reconciling the DMCC SOA, Travel Agents SOA, Currier services SOA in order to assist the accounts department. Maintaining the Directors Calendars, diaries along with sending out invitations in outlook. Filing documentation and keeping the record up to date.