Experience as HR & Admin Coordinator

• Employer

  Ghantoot Group

• From

  04 June 2018

• To

  07 February 2020

• Detail

   Answering employee questions.
   Creating and distributing documents.
   Maintaining computer system by updating and entering data
   Assisting with the recruitment and interview processes.
   Maintaining new hire, employee, and absentee reports (weekly or monthly).
   Maintaining employee files as to ensure accuracy and compliance.
   Processing payroll, which includes ensuring vacation and sick leave are tracked in the system.
   Working alongside the payroll professional regarding overseeing benefits deductions and additions to the company’s patrol system.
   Maintaining current HR files and databases.
   Maintaining records related to performance reviews, and disciplinary actions.
   Ensure that all required employee documentation is collected and maintained.
  
  Administrative Support
   Provide general administrative and clerical support including mailing, scanning and copying to management and data entry.
   Prepare correspondences as required by the Head Manager
   Maintaining a log for all documents (PDC, CDC, LC and Subcontractor’s Payment Certificates) received that are subject to the General Manager’s signature.
   To ensure that services are provided in an effective and efficient manner. Also performs other duties, if required.
   Coordinating with Project Engineers (Planning Engineers and QS) to follow-up for the monthly payment application and payment certificate
   Verify all the applications received from employees and prioritize it to present to GM for his decision/ approval for further action/ advice.
   Handling all office tasks for the Manager such as internet research, meetings schedule, appointments, e-mails, correspondences, filing system and all other required assignments.
   Liaise with other departments and offices of the Group in order to establish and maintain effective and relevant administrative activities.
   Preparation of Business correspondences such as internal memorandum, inquiry and reply letter addressed to GM.
   Maintain a comprehensive filing system both digitally and manually in accordance with the ISO 9001-2008 Procedures.