Experience as Public Relations Officer

• Employer

  Al Musbah Aluminium Trading Co LLC

• From

  01 November 2013

• To

  01 January 2019

• Detail

  1. Submit, follow-up & collect all new Employment Visas / Residence visas / Work permits / Emirates Ids / Occupational health cards / visit & business visas / Customs Clearance.
  2. Vehicle registration, renewal, transfer of all company vehicles with traffic department and keep up to date track record of Salik, & Traffic fines and payment and recoup from concerned defaulter employees etc.,
  3. Follow up with insurance companies on vehicle accident claims, additions, deletions..... etc;
  4. Representing the Company at various statutory bodies including Immigration department, Labour office, Health authorities, Chamber of Commerce, Municipality, Port authorities, Airport authorities, Electricity & Water authorities / Telephone (Etisalat / Du) and Traffic Department offices etc.
  5. Processing and renewal of employment, residence, visit, tourist, transit, visas on timely manner for smooth functioning of office.
  6. On time Renewal of Co's Business licenses and other approvals prior to expiry.
  7. Well versed with Ednrd/Gdrfa/DCD online portal and web based tools..
  8. Periodically update the management of the changes in laws related to Labour and Immigration departments and of other rules and regulations that have been amended and deemed necessary for the smooth functioning of the company.
  9. Responsible for coordinating and liaising between the company and Government organisations/authorities and provide a key inter-face between the two.
  10.Day to day Bank transaction i.e., deposit of Cash / Cheques and updation of Company documents etc.,
  11.Be the point of contact internally for employees for all Visa and labour & Government related formalities.
  12.Renew and maintain all company’s leases, which includes offices, Warehouses & apartments;
  13.Adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
  14..Preparing all legal documents for notary public (MOA , POA, Service agent contract).
  15.Renew & maintain all company’s leases viz., offices, Warehouses & apartments;
  16. Day to day Bank transaction i.e., deposit of Cash / Cheques etc.,
  17. Custodian of Hr petty cash for visa process and labour related expenses, including preparation of petty cash, Nuqodi & E dirham Statements.
  18. Renew and maintain all company’s leases, which includes offices, Warehouses & apartments;
  19. Reimbursement of Bank Guaranties from Labour Department and any other guaranties of immigration / Municipality etc.,
  20.Reporting of employee absconding in Labour / Immigration department and putting Ban.
  21.Filing a case against the Debtors at Police Station & Courts and recovery of Debits;

Experience as Admin & Hr Executive.

• Employer

  Desert Roofing & Flooring LLC

• From

  01 June 2008

• To

  30 November 2011

• Detail

  
  1. Staff recruitment of overseas and local and short listing and scheduling of interviews.
  2. Issue of Appointment Letter, Salary Appraisals, Overtime and handle issues such as warnings, terminations, repatriations, follow up on medical cases;
  3. Maintain daily record of staff attendance and ensures that all employee leave records are up to date.
  4. Reservation of Flight tickets, hotel, and car rental for travel purpose of Management, employees and others.
  5. Follow up with insurance companies on Vehicle & Medical claims, additions, deletions..... etc;
  6. Maintaining of Hr employee records - Work permit / residence visa / Occupational health cards / passport expiries.;
  7. Managing stationery, printing and consumable needs, including stock management and timely replenishment.
  8. Seeking quotes, negotiating, preparing cost comparative, seeking internal approvals, issuance of purchase orders etc.
  9. Management of office pantry - F&B stock monitoring, timely replenishment, hygiene checks etc.
  10. Custodian of all Passports/labour cards of staff and follow up the renewal of residence visa and labour agreements.
  11. Maintain confidentiality and security of company and employee documents at all times;
  
  
  
  
  12. Document control of Company Registrations viz., Trade License, Tenancy Agreements and Service agreements such as Car rentals, Sewerage removal, Garbage removal, Civil defense, Pest control, Water Tank Cleaning (Drinking) and other supplies etc;
  13. Meeting with vendors with regards to admin & legal compliance part;
  14. Managing any adhoc work requirements, including any outdoor work.
  15. Ensuring maintenance, upkeep and high uptime of office equipments, electrical, air conditioning and critical system.
  16. Monitoring service levels for all outsourced services and contracts. Sharing feedback with service provider for improvement.
  17. Coordinating with Building management / Landlord / External Agencies / Government bodies / law enforcement agencies for application or renewal of permits / licenses, permissions, approvals or any other adhoc requirements.
  18. Ensuring up keep of Executive cabins / meeting room / board room and appropriate setup for meetings and events.
  19. Coordination with Projects & Purchase Department for supply of material / arrangement of Transport etc.;
  20. Identifying suppliers / contractors / service providers for various purchase requirements, Office repairs and maintenance needs.
  21. Listing & advertising properties in Online (Dubizzle, Propertyfinder & Bayut etc.,).
  22. Adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
  

Experience as Public Relations Officer cum Office Coordinator

• Employer

  Southend Prefab & Steel Fabrication FZE

• From

  01 January 2013

• To

  31 October 2013

• Detail

  1. Submit, follow-up & collect all new Employment Visas / Residence visas / Work permits / Emirates Ids / Occupational health cards / visit & business visas / Customs Clearance.
  2. Representing the Company at various statutory bodies including HFZA Authority, Immigration department, Labour office, Chamber of Commerce, Health authorities, Chamber of Commerce, Municipality, Port authorities, Airport authorities, Electricity & Water authorities / Telephone (Etisalat / Du) and Traffic Department offices etc.
  3. Renew all Vehicle registrations, cancellation or transfer of all company vehicles with traffic department and keep track record of Salik, & Traffic fines etc.,
  4. Well versed with Ednrd/Gdrfa/DCD etc., online portal.
  5. Periodically update the management of the changes in laws related to Labour and Immigration departments and of other rules and regulations that have been amended and deemed necessary for the smooth functioning of the company.
  6. Day to day Bank transaction i.e., deposit of Cash / Cheques etc.,
  7. Custodian of Hr petty cash for visa process and labour related expenses, including preparation of petty cash, Nuqodi & E dirham Statements.
  8. Renew and maintain all company’s leases, which includes offices, Warehouses & apartments;
  9. Reimbursement of Bank Guaranties from Labour Department and any other guaranties of immigration / Municipality etc.,
  10. Submit and collect all Airport Passes (Airside & Land Side Pass, Airport Driving Permits, Vehicle Pass & Equipment Entry / Exit Passes);
  11. Keep the Projects Manager (PM) and others informed about project status and issues that may impact client relations.
  12. Effectively and accurately communicate relevant project information to the client and project team.
  13.Use project scheduling and control tools to monitor projects plans, work hours budgets and expenditures.
  14. To monitor and report driver issues such as accidents, safety concerns, or licensing issues.
  15. Adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.