Admin & Hr Executive.
Desert Roofing & Flooring LLC
01 June 2008 —
30 November 2011
1. Staff recruitment of overseas and local and short listing and scheduling of interviews.
2. Issue of Appointment Letter, Salary Appraisals, Overtime and handle issues such as warnings, terminations, repatriations, follow up on medical cases;
3. Maintain daily record of staff attendance and ensures that all employee leave records are up to date.
4. Reservation of Flight tickets, hotel, and car rental for travel purpose of Management, employees and others.
5. Follow up with insurance companies on Vehicle & Medical claims, additions, deletions..... etc;
6. Maintaining of Hr employee records - Work permit / residence visa / Occupational health cards / passport expiries.;
7. Managing stationery, printing and consumable needs, including stock management and timely replenishment.
8. Seeking quotes, negotiating, preparing cost comparative, seeking internal approvals, issuance of purchase orders etc.
9. Management of office pantry - F&B stock monitoring, timely replenishment, hygiene checks etc.
10. Custodian of all Passports/labour cards of staff and follow up the renewal of residence visa and labour agreements.
11. Maintain confidentiality and security of company and employee documents at all times;
12. Document control of Company Registrations viz., Trade License, Tenancy Agreements and Service agreements such as Car rentals, Sewerage removal, Garbage removal, Civil defense, Pest control, Water Tank Cleaning (Drinking) and other supplies etc;
13. Meeting with vendors with regards to admin & legal compliance part;
14. Managing any adhoc work requirements, including any outdoor work.
15. Ensuring maintenance, upkeep and high uptime of office equipments, electrical, air conditioning and critical system.
16. Monitoring service levels for all outsourced services and contracts. Sharing feedback with service provider for improvement.
17. Coordinating with Building management / Landlord / External Agencies / Government bodies / law enforcement agencies for application or renewal of permits / licenses, permissions, approvals or any other adhoc requirements.
18. Ensuring up keep of Executive cabins / meeting room / board room and appropriate setup for meetings and events.
19. Coordination with Projects & Purchase Department for supply of material / arrangement of Transport etc.;
20. Identifying suppliers / contractors / service providers for various purchase requirements, Office repairs and maintenance needs.
21. Listing & advertising properties in Online (Dubizzle, Propertyfinder & Bayut etc.,).
22. Adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.