Experience as Receptionist cum Office assistant

• Employer

  Bisoor Trading LLC

• From

  01 April 2007

• To

  30 August 2018

• Detail

  • Answer telephones and intercoms, take messages, respond to inquiries, and give directions to Center.
  • Established, maintained, processed, and update files, records, certificates, and other documents.
  • Pre-screen job applicants. Admits all the requirements they need to comply.
  • Responsible for keeping the personal and company accounts, ensure the confidentiality and security of papers relating the staff and file of other company.
  • Responsible for travel arrangement, booking online visa processing for the staff.
  • Performed basic routine bookkeeping functions, which may be involved cash and receipt activities.
  • Preparing the monthly payment schedule (bank) and arranging all the accounts fees of the manager.
  • Checking the application status of the license of the company and other company to economy department website.
  • Applying and arranging documents to Dubai Municipality E-services for the renewal of the company license and technical staff.
  • Checking company emails and personal email of the manager and report the important information to designated person that requires the emails.
  • Arranging letter or quotations for the contract (project) and preparing preforma invoices for the shipment.
  

Experience as HR Officer

• Employer

  Circle K - Convenience Arabia LLC

• From

  04 September 2010

• To

  30 September 2018

• Detail

  HR Coordinator (promoted to next Level) - August 1, 2012 – October 31, 2014
  Receptionist cum Admin Assistant (promoted to next Level) - September 4, 2010 – July 31, 2012
  HR Department – Reportable to HR & Admin Manager/GM
  New Task:
  • Responsible on screening and recruitment of staff, Ensure prompt notification of internal vacancies for permanent positions. Facilitating documents & Forms needed of New Employees. Conduct new analysis and develop job descriptions for the employees.
  • Recruiting staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, short listing, interviewing and selecting candidates;
  • Manage induction/on boarding of new employees (explaining the Employee Handbook in regards to company policies, duties and responsibilities, benefits and gratuity as per UAE Labor Law).
  • Payroll processing – prepare input data (addition, deduction, absences, bonus, incentives, leaves, overtime etc), distribute pay slips on a monthly basis.
  • Compensation & Benefits - Processing all related staff payments in terms of Leave – annual leave settlement, Sick leave, Annual Ticket, EOSB calculation, Loans….etc.
  • Manage the ERP System – addition & termination employee files.
  • Monitoring staff annual leave days, sick leave days, emergency leave and unpaid leave in the Employee Self Service (ESS). Maintaining a solid archive system for staff related records in terms of Personal data, Leave balance, Disciplinary measures,
  • Manage the company Health Insurance – add new employees, deletion, organize wellness session and to be updated in Accounts files.
  • Manage & maintain the employment contracts, personnel files and employee information in files and in the ERP System.
  • Maintaining the safety of staff passport.
  • Manage Visa process for the company in close coordination with the PRO (visa renewal, Medical, Emirates ID, OHCC, Labor card, Abu Dhabi store License, Civil Defense Certificate, Tawtheeq –Contract renewals.
  • Arranging Training of staff Internal & External in accordance to UAE Government Laws. (Basic food hygiene, PIC level 2/3, First Aid, Fire Safety Training and etc.
  • working closely with various departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures; promoting equality and diversity as part of the culture of the organization;
  • Manage employee request for documents (salary certificate, salary transfer letter, Bank letters, NOC’s etc)
  • Developing HR planning strategies, which consider immediate and long-term staff requirement.
  • Responsible for managing the entire administration department at the company by negotiating Admin contracts, Cost effectiveness and Budgeting.
  • Responsible for reviewing and negotiating existing contracts/ agreements with the landlord and contractors.
  • Assisting the HR & Admin Manager in other tasks.