Experience as Admin and Operations Executive

• Employer

• From

  18 December 2016

• To

  31 January 2020

• Detail

  • Arranging and organizing all operational activities like Seminars, webinars, official events and workshop sessions for the clients.
  • Overseeing and supervising employees and all activities of the purchasing department
  •Specialization in handling back-office operations, inter-office correspondence, confidential emails, quotations, monthly billing, cheques, etc.
  •Create LPOs, Quotations, and invoices and ensure all are documented and processed in a timely manner.
  •Answering to calls, meeting with internal and external stakeholders, staff support and customer’s data management
  •Liaise with IT team to solve internal Technical issues and provide virtual assistance to customers.
  •Reviewing, comparing, analyzing, and approving products and services to be purchased.
  •Creating Presentations for the training courses
  •Manage CEO Calendar and schedule of meetings
  •Maintaining good supplier relations and negotiating contracts
  •Arrange repair works for office facility and equipment and order office supplies
  • Handling and maintaining the accounts (petty cash, monthly accounting, VAT registration, reconciliation statement)
  • Handling leave management of employees, expense claims disbursement, payroll and other HR-related work.
  • Itinerary arrangement, maintaining employees travelling records, and arrange visa/renewals.
  • Perform all PRO duties Coordination with the Government Relations Team to ensure timely issuance of visas and residences.
  • Client Interaction, data management, record keeping and provide assistance to fulfil their requirements with all other customer care queries.
  • Specialization in handling back-office operations, inter-office correspondence, confidential emails, quotations, monthly billing, cheques, etc.
  
  

Experience as Procurement Officer

• Employer

  Barrett Hodgson Pakistan (Pvt.) Ltd.

• From

  06 January 2014

• To

  30 December 2016

• Detail

  • Maintaining proper inventory and stock on ERP after corresponding with departments regarding purchase planning.
  • Maintaining and updating records on ERP software and respond to inquiries from customers and vendors regarding requisitions, purchase orders, contracts and pricing information.
  • Analyse and get approved best products or services that have low prices after reviewing and analyzing all RFQs and history of work quality
  • Tracking market rates check on quotations received by suppliers and fabricators also timely market visit for Researching and evaluating prospective suppliers.
  • Following and enforcing the company's procurement policies and procedures
  • Preparing budgets, cost analyses, and reports
  • Coordinate and schedule meetings and appointments as requested; respond to inquiries which do not require the personal attention of the head of department.
  • Provide assistance to data management of vendor and customers file record.
  • Extract and upload data of Excel documents/ charts/ graphs on ERP and also to present it on PowerPoint, whenever required.

Experience as Warehouse and Logistics Executive

• Employer

  Know Well

• From

  21 September 2010

• To

  14 November 2013

• Detail

  • In charge of receiving, checking, dispatch and delivery of all items to distribution outlets
  • Responsible to Oversees the activities of purchases and get it approved from the management as per company’s SOPs. • Managing the inventories, planning, budgeting and organizing the purchases of items.
  • Developing and maintain good relations with suppliers to get the best negotiated prices on supplies and deals.
  • Getting Inputs from Delivery department and Buyers.
  • Consolidation of data and sharing it with the Sales Team and Customer.
  • L/C documentation and provision as per customer PO.
  • Preparation of Shipping documents (Import documents, Invoice, Packing List etc) and sharing shipping instructions to the LSP for pickup up and further process.
  • Customer Interaction on delivery timelines, resolving issues and follow up on payment.
  • End to End process for sales, suppliers master data and Invoicing in ERP which includes Purchase Order as well as Invoice Issuance for products.