Experience as

• Employer

• From

  01 February 2007

• To

  30 September 2011

• Detail

  ? Encodes all the necessary information of each employee and file in a systematically
  ? Gather information and prepares the necessary data for the processing of health insurance of each employee.
  ? Coordinates with the broker regarding health insurance reimbursements, & any other related insurance concern.
  ? Records filing and maintenance for each projects.
  ? Maintaining a good and systematic filing system for incoming & outgoing documents for all administrative offices
  ? Prepare the excel sheet file record to Monitor and tracks the material/technical/shop drawings submittals.
  ? Receiving phone calls, telephone call screening, giving information to callers and then notes down the messages
  ? Take appointments for the Managing Director
  ? Check company emails and reply proficiently
  ? Prepares the entire business correspondences for administrative departments
  ? Coordination of payments follow-ups
  ? Prepares Purchase requests of supplies and materials for the office and for the site offices Check invoices against delivery notes, and each prices against the agreed prices
  ? Prepares Payment Certificates for monthly collection of work done to each projects
  ? Handles & prepares variation order for each project.
  ? Prepares Journal/Payment Vouchers.
  ? Handles petty cash accurately.
  ? Responsible for preparing time sheets and summarizing them for payroll purposes
  

Experience as

• Employer

• From

  01 October 2011

• To

  30 September 2013

• Detail

  ? Receives, sort and dispatch all the documents pertaining to Department and follow up if action is necessary
  ? Prepare all the correspondence necessary for the business
  ? Coordinates for planning and arranging of meetings – (i.e. prepare power point presentation to produce slides, graphs, tables and other materials for board meeting)
  ? Record and promptly forward minutes of meeting for weekly finance meeting to respective staff and follow up the action required
  ? Review all the documents for approval of Finance Director (cheques, petty cash voucher, purchase requisition, LPO, time sheets, personal loan, etc.)
  ? Prepare all the Invoices for Finance Department and follow up for payments
  ? Daily meeting with the director to discuss the daily operational requirements, communication with Finance staff and follow up the tasks required.
  ? Maintain, track and control the Finance & Accounts staff annual leave plan, training and the expenses.
  ? Prepare all the necessary financial reports or summary if required
  ? Secure the original bank guarantees/security cheques of subcontractors in safe
  ? Coordinates/Liaise with the contacts related to Finance Director (Banks, Shareholders)
  ? Responsible for the smooth operation and administration of activities in the Director Office and providing administrative assistance to Accounts Department under the Director office
  ? Assist and follow-up other departments for submission of capital expenditure budget and general budget.
  ? Coordinates with HSE Department and make sure that the Accounts & Finance Department complies with the HSE Policy & ISO requirements
  ? Perform any other related task such as updating the Contacts details, maintains the filings system, fax, making copies and circulate to concerned department and any other related duties assigned.
  ? Act as a Secretary to Bid Opening Committee, from arranging meeting and prepare the summary sheet.
  ? Act as a reliever to the Executive Secretary of Legal, Admin & HR Director.
  
  

Experience as

• Employer

• From

  01 October 2013

• To

  28 February 2018

• Detail

  ? Administer and maintain database for prequalification register with public and private sector clients.
  ? Prepare prequalification documentation for submission to public and private sector Client
  ? Follow up with Clients to ensure the company is prequalified and registered.
  ? Maintaining effective communication with the Client to provide with the information on the company’s capability and experience.
  ? Conduct market research on upcoming tenders and projects.
  ? Complete the prequalification questionnaire received from the Client.
  ? Keeping all the related record for the possible prequalification documentation from collecting the data, reformatting and organized for future references.
  ? Upon receipt of the invitation to bid for a project, to conduct the necessary project analysis, respond and coordinates for necessary tender related collection.
  ? Review the documentation received as per the document transmittal.
  ? Coordinates in arranging the site visit for the project with the Client
  ? Act as a liaison during the tendering stage with the Client and to ensure that the addendum is collected on time and submission date is sufficient to submit a competitive offer.
  ? Coordinates in collecting the required information for technical submission.
  ? Keeping track of the tender bond submitted to the Clients and coordinates with Accounts Department if renewal is necessary.
  ? During the execution of the project, assist in sending out the Customer Satisfaction Survey, follow up and prepare the summary of results.
  ? Maintaining a stock list of marketing materials, gift items and stationeries.
  ? Carry out the necessary purchase requisition for the Department.
  ? Responsible for the preparation of business cards of the staff using InDesign software.
  ? Follow up with suppliers to ensure timely delivery of marketing materials.
  ? Reviewing invoices and delivery notes to ensure the required information is submitted to Accounts department.
  ? Preparing various types of correspondence including letters, memos etc.
  ? Organize and coordinate meetings, conferences by preparing agenda, distributing meeting agenda and minutes of meeting.
  ? Arrange corporate events, create invitees list, and send out invitations.
  ? Coordinate event logistics, including registration and attendee tracking, presentation and materials support.
  ? Responsible for the record keeping, filling systematically for both hard and soft copy of the Department.
  ? Maintain schedule and calendars of the Department.
  ? Provide other administrative and secretarial assistance as required.