Makees Villanueva
Administrative Officer
Dubai
Summary of Career
1. Organized and dedicated Administrative work with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments. Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 14 years of
2. Having experience of Marine and Shipping as an Operation Assistant, Automotive and Oil and Gas Industry.
3. Having experience direct reporting to Managing Director.
4. Proficient of MS Office and MS Outlook.
5. 3 years’ experience as HR administrator.
6. Supervising administrative staff and dividing responsibilities to ensure performance.
7. Keep stock of office supplies and place orders when necessary.
8. Coordinating office activities and operations to secure efficiency and compliance to company policies.
9. Handling external or internal communication or management systems.
10. Organizing travel arrangements for senior managers.
Experience as Administrative Officer / Supply Chain Coordinator
TOYOTA MARKETING AND SALES - DUBAI, UAE
11 October 2015
31 December 2019
As an Admin Officer and Supply Chain Coordinator my duties are to Performs executive secretarial and general administrative duties as required by a daily operation. Researches and analyses administrative and other small projects, especially involving preparations for management meetings. Processes payment invoices and researches invoice discrepancies. Assist team leader and teammates if there are any queries. Preparing Marine Insurance policy thru system. Applying certificate of origin thru e-service of Dubai Chamber.
Experience as OPERATION ASSISTANT
ADEEMA GENERAL TRADING LLC - DUBAI, UAE
04 April 2010
30 September 2015
OPERATION ASSISTANT
ADEEMA GENERAL TRADING LLC - DUBAI, UAE
My duties and responsibilities in this company are Composes letters from outlines, notes, verbal instructions, or on own initiative from knowledge of circumstances or of company policy. Maintaining and monitoring vessel's certificates. Preparing cargo documents like Bill of Lading, Cargo Manifest, Certificate of origin and etc. Arranging surveyor when is needed to inspect the cargo on board and monitoring ship voyage. Managing all aspects of seagoing personnel administration. Controlling briefing, interviewing, screening and hiring for all seagoing personnel and ensuring that each vessel is manned with qualified, medically fit and experienced seafarers. Verifying that the qualifications experience of new recruits is genuine. Maintaining crew list of current manning in respect of each vessel. Reviewing information on the performance of all seagoing personnel and suggestion on their promotion, after consulting with the Managing Director and Operations Manager. Implementing salaries and welfare schemes. Obtains purchasing items by forwarding orders to supplier, monitoring and expediting orders. Obtains requirements by verifying, preparing and forwarding purchase order; verifies receipt of items. Provide proactive, efficient, and accurate executive level administrative support. Organize and maintain files for senior leadership in a complete, accurate and timely fashion, and suggest changes to system to meet changing needs. Managed quality assurance program, including on-site evaluations, internal audits and customer surveys.
Experience as Admin Officer
Oceaneering OIS LLC - Dubai
05 April 2009
31 March 2010
On this company my duties and responsibilities are maintaining the managing director's diary. Assist Accountant manager to make some of the accounting tasks. Coordinate with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems. Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also include travel and lodging arrangements.
Experience as ADMINISTRATIVE JUNIOR ASSISTANT / DATA ENTRY OPERATOR
Oceaneering OIS LLC - Dubai
01 March 2006
31 March 2009
My duties and responsibilities on this company are Handle office routines with minimum supervision. Updated and input Technicians' exam to the encompass system. Monitor and maintain offshore personnel's certificates and ensure all is up to date. Help managers to make the best use of their time by dealing with secretarial and administrative tasks. Undertake specific project as instructed by management. Perform the assigned tasks with due diligence regarding the Integrated management systems on the company.
Experience as Administrative / Secretary
Oceaneering International LLC
03 March 2005
02 February 2006
As admin assist my duties and responsibilities are general Administrative and Secretarial duties in support of the operations of technical staff and projects. Responsible for incoming / outgoing mail and courier services. Regular monitoring of Curriculum Vitae of Technical Staff and new recruits as per vacant positions. Close co-ordination with the Area Manager / Operations Manager in all tasks. Assist the P.R.O. In expediting visa and other documents locally and abroad. Ensure maximum utilization that work carried out is in accordance with company's QC manual and/or to clients certifying authorities' standards. Prepares Local Purchase Orders and carry out other clerical work for Accounts section.
Bachelor 03 April 2002
Bachelor Science of Nutrition and Dietetics