Muhammad Nawaz
(Job Seeker - Active)
Document controller - Secretary - Store Keeper - Driving
Dubai
Summary of Career
1. Coordinating office activities and operations to secure efficiency and compliance to company policies
2. Handling external or internal communication or management systems.
3. Keep stock of office supplies and place orders when necessary.
4. Management of office equipment
5. Track stocks of office supplies and place orders when necessary
6. Writing letters and emails on behalf of other office staff.
7. Managing clerical or other administrative staff.
8. Organizing, arranging and coordinating meetings.
9. Manage phone calls and correspondence (e-mail, letters, packages etc.)
10. Support budgeting and bookkeeping procedures
Experience as Document Controller
Red Sea International Free Zone Company, JAFZA Dubai
03 October 2019
22 April 2020
• In-Charge of document control management life cycle in the project.
• Perform quality check on all documents prior to processing.
• Assign and monitor document numbers, prepare process and status report, maintains tracking matrix documents.
• Ensure document quality to include completeness, accuracy and compliance with established procedure and updates.
• Keeping up to dates logs and registry of all incoming & outgoing correspondence and submittals.
• Facilitate coordination works with Project Management and Contractor’s DCs in relation to engineering documents.
• Prepare and issue transmittals and maintain document control registers and maintaining the archive project documentation including electronic and hard copies.
• Maintain the master document register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received.
• Liaising with the project document control team with any queries from Consultant.
• Liaising with other departments including contractor / Sub-Contractor in relation to engineering works and submittals.
• Coordinate agenda’s and email communication.
• Develop and issue overdue documents report.
• Perform other responsibilities associated with this position as may be appropriate.
• Preparing all Engineering and Technical Documentation and submit to consultant for review and Approval.
• Allocate and control the numbering of documents and drawings.
• Uploading documents and Create Aconex workflows to ensure smooth flow of the documents.
• Handling all incoming and outgoing correspondence.
• Contacting sub-contractor/supplier for submitting Pre-Qualification documents and material submittal for client’s approval
• Control all aspects of project documentation, utilizing various control methods/systems
• Forwarding approved documents to subcontractor for their action.
• Updating Register and Logs for all incoming and outgoing documents
• Producing correspondences
• Ensure all documentation provided is as per quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve documentation requirement.
Experience as Document Controller/ Secretary/ Store Keeper/ Time Keeper
22 October 2012
10 October 2019
• In-Charge of document control management life cycle in the project.
• Perform quality check on all documents prior to processing.
• Assign and monitor document numbers, prepare process and status report, maintains tracking matrix documents.
• Ensure document quality to include completeness, accuracy and compliance with established procedure and updates.
• Keeping up to dates logs and registry of all incoming & outgoing correspondence and submittals.
• Facilitate coordination works with Project Management and Contractor’s DCs in relation to engineering documents.
• Prepare and issue transmittals and maintain document control registers and maintaining the archive project documentation including electronic and hard copies.
• Maintain the master document register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received.
• Liaising with the project document control team with any queries from Consultant.
• Liaising with other departments including contractor / Sub-Contractor in relation to engineering works and submittals.
• Coordinate agenda’s and email communication.
• Develop and issue overdue documents report.
• Perform other responsibilities associated with this position as may be appropriate.
• Preparing all Engineering and Technical Documentation and submit to consultant for review and Approval.
• Allocate and control the numbering of documents and drawings.
• Uploading documents and Create Aconex workflows to ensure smooth flow of the documents.
• Handling all incoming and outgoing correspondence.
• Contacting sub-contractor/supplier for submitting Pre-Qualification documents and material submittal for client’s approval
• Control all aspects of project documentation, utilizing various control methods/systems
• Forwarding approved documents to subcontractor for their action.
• Updating Register and Logs for all incoming and outgoing documents
• Producing correspondences
• Ensure all documentation provided is as per quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve documentation requirement.
• Handles petty cash for the site office expenses and prepare summary of Monthly Liquidation Reports to be submitted to Head Office.
• To deal with daily transactions for petty Cash and ensure that reconciliations are completed
• Statements preparation related to accounts and reporting to superiors
• Preparation of monthly reports as required by the management
• Preparation of petty cash reports
• Input daily purchase invoices and receipts into the accounts systems in an accurate manner
• Prepare correspondence letters to Contractor, Sub-Contractors.
• Responsible for the storage/keeping of the active and archived documents to prevent damage.
• Print and file hard copies of the documents and maintenance of updates to the document files.
• In-charge in monitoring and supervising the staff’s daily site attendance, and prepare for the summary of Monthly Attendance sheet to be forwarded to the Head Office for salary purposes.
• Preparing Material Requisition/Purchase Requisition as per project requirement.
• Follow up with supplier to receive materials as per purchase order
• Purchasing urgent materials through petty cash from local market
• Arranging Transportation and Foods for Staffs and Labors
• Daily update the time sheet in TBMS and submit to the head office
• Daily update the manpower with category wise and reporting to the project managers and head office
• Submit the leave & other all kind of applications to the head office as per staff & labor requirement and follow up for approval
• Manage the manpower as per working activities for the projects
• Coordinate with HR and payroll department for the all project related requirements
Experience as Warehouse Supervisor
01 February 2010
15 October 2012
Final Exportable Rice warehouse supervisor.
Managing manpower (Labour as required on daily basis)
Managing stacks place as per shipping order date.
Managing Labour for small packing and stacking
Arranging containers for shipping
Coordinate with quality department for checking containers.
Supervision for loading of final shipping rice.
Bachelor 22 June 2009
Bachelor of Commerce from University of the Punjab government Lahore Punjab Pakistan