Tan vinay
HR Administrator
Dubai
Summary of Career
1. Coordinating office activities and operations to secure efficiency and compliance to company policies.
2. Supervising administrative staff and dividing responsibilities to ensure performance.
3. Keep stock of office supplies and place orders when necessary.
4. Handled Walk-in Recruitment drives at office premises of 100+ candidates at a time
5. Preparing annual AMC's & handling Contract Negotiations.
6. Organizing, arranging and coordinating meetings.
7. Manage agendas/travel arrangements/appointments etc. for the upper management
8. Submit timely reports and prepare presentations/proposals as assigned.
9. Coordinating Training sessions & assessing the outcomes
10. Assisting in payroll & HR related queries
Experience as Event Manager
Freelance
01 December 2018
31 October 2019
1. Handling of Social media platform of an elated event
2. Creating & designing of banners, posters & other advertising channels
3. Managed Wedding events with an average capacity of 1200
4. Achieved a social event on a public platform with a running crowd of 3000+ people
5. Fared Birthday parties with 200 & 300 attendees
6. Development, production and delivery of projects from proposal to delivery
7. Delivering events on time within budget that meet and exceed expectations
8. Setting, communicating and maintaining timelines and priorities on every project
9. Communicating, maintaining and developing client relationships
10. Managing of supplier relationships
11. Managing operational functions to ensure specific projects are delivered efficiently
12. Providing leadership, motivation, direction and support to the team
13. Travelling onsite inspections and managing events
14. Handling finance of all project budgets from start to finish
15. Ensuring excellent customer service and quality delivery
Experience as HR Admin Executive
25 January 2018
31 October 2018
1. Handled Walk-in Recruitment drives at office premises of 100+ candidates at a time
2. Coordination of Referral Recruitment program for internal employees
3. Preparing documentation of Joining & Exit formalities as per company’s SOP
4. Active coordination in Employee engagement programs
5. Maintaining the records of employees & assisting them in operational needs
6. Managed the whole Facility & cubicles of 200+ employees
7. Actively contacting Vendors & suppliers for supplies on a weekly & monthly basis
8. Preparing annual AMC's & handling Contract Negotiations.
9. Identifying & supervising Logistic & Hotel management for all company’s Hierarchy & guests
10. Handled all kinds of shipment related to office, employees & from vendors
11. Prepared invoices for services offered and updated customers’ accounts
12. Maintaining the records & preparing reports as per needs
13. Preparing timesheets & validating with the records
14. Assisting in payroll & HR related queries
Experience as Administrator
Larsen & Toubro Ltd
01 April 2015
10 May 2017
1. Successfully and efficiently managed the overall operations of the office including all function from Admin, Accounts, HR etc
2. Prepared quotation and raising Purchase Orders as per requirement
3. Oversee billing & ensure that entries are corrected that there are no discrepancies
4. Coordinated with accounts team to release the payments & order copy
5. Handling of petty cash of all internal employees & Vendors
6. Screening telephone calls, customer’s inquiries & requests and taking need based actions.
7. Organizing calls, Board meetings & Client meetings of senior management
8. Jotting all the minutes from meetings held
9. Budgeting & Debiting expenditure of respective Business Units.
10. Preparing reports of expenses (monthly, quarterly & annually)
11. Worked as Second level IT admin when required
12. Administrating training requirements & procurements of materials
13. Coordinating Training sessions & assessing the outcomes
14. Handled training sessions related to personal etiquette’s & MS Office
Bachelor 31 May 2014
Bachelors in Business AdministrationOther 31 May 2007
Diploma in Computer Application