Irfan Shaheen
Procurement manager
Karachi
Summary of Career
1. Reviewing Procurement of goods and services for all departments as per the Procurement Policies & DOA
2. Receive and review all procurement requests for completeness and identification of services/commodities required as per policies and Delegation of Authority
3. Created vendor evaluation and recommendation forms and maintaining smart filing system Maintaining Master Vendor List & Procurement Data base for Audit purposes
4. Monitoring open PR, PO & GRN's on a monthly basis and following up with Department Designees on open items status
5. Trained and supervised the Department Designees and work closely with Business Unit Heads as a liaison with Finance team ensuring that all the necessary documentation and approvals are submitted to process invoices and payments
6. Managed and archived quality documentation and participated in internal and external quality audits Developed standard operating procedures and document workflows for current and future process steps
7. Developed and executed go-to-market plans and facilitated internal organizational readiness
8. Supervised and led employees to high performance levels in cross-functional matrix management structure
9. Contacted location managers and department supervisors to assess requirements Determined and recommended methods to address improvement opportunities
10. Identified and targeted critical procurement issues, saving over 15% yearly Adjusted procedures as needed to maximize department effectiveness
Experience as Accounts Officer
06 May 2006
30 June 2009
• Reviewing Procurement of goods and services for all departments as per the Procurement Policies & DOA
• Receive and review all procurement requests for completeness and identification of services/commodities required as per policies and Delegation of Authority
• Ensure the least disruption to operations and the most effective and efficient means of accomplishment. Ensure the accurate completion of all procurement requests to include the proper documentation of materials and cost expenditures
• Trained and supervised the Department Designees and work closely with Business Unit Heads as a liaison with Finance team ensuring that all the necessary documentation and approvals are submitted to process invoices and payments
• Monitoring open PR, PO & GRN's on a monthly basis and following up with Department Designees on open items status
• Submitted procurement related VAT to Finance department
• Created vendor evaluation and recommendation forms and maintaining smart filing system
• Maintaining Master Vendor List & Procurement Data base for Audit purposes
• Implemented policies to reduce cost and eliminate waste
• Identified and targeted critical procurement issues, saving over 15% yearly
• Adjusted procedures as needed to maximize department effectiveness
• Received inbound phone calls from store managers and facility management associates, creating work orders and purchase orders to replace faulty or unsafe equipment or conditions
• Contacted location managers and department supervisors to assess requirements
• Determined and recommended methods to address improvement opportunities
• Supervised and led employees to high performance levels in cross-functional matrix management structure
• Documented meeting minutes and distributed to staff to facilitate follow-up and permanent record
• Developed product and solution positioning, messaging by prospective buyer role and methods to overcome competitive objections
• Developed and executed go-to-market plans and facilitated internal organizational readiness
• Managed and archived quality documentation and participated in internal and external quality audits
• Operated with high integrity, built trust, and earned sustained credibility with internal and external clientele
• Developed standard operating procedures and document workflows for current and future process steps
• Negotiated agreements between employees to clarify misunderstood directions and resolve conflicts affecting performance
Experience as Head of Procurement/Facility manager
05 July 2009
15 July 2019
• Reviewing Procurement of goods and services for all departments as per the Procurement Policies & DOA
• Receive and review all procurement requests for completeness and identification of services/commodities required as per policies and Delegation of Authority
• Ensure the least disruption to operations and the most effective and efficient means of accomplishment. Ensure the accurate completion of all procurement requests to include the proper documentation of materials and cost expenditures
• Trained and supervised the Department Designees and work closely with Business Unit Heads as a liaison with Finance team ensuring that all the necessary documentation and approvals are submitted to process invoices and payments
• Monitoring open PR, PO & GRN's on a monthly basis and following up with Department Designees on open items status
• Submitted procurement related VAT to Finance department
• Created vendor evaluation and recommendation forms and maintaining smart filing system
• Maintaining Master Vendor List & Procurement Data base for Audit purposes
• Implemented policies to reduce cost and eliminate waste
• Identified and targeted critical procurement issues, saving over 15% yearly
• Adjusted procedures as needed to maximize department effectiveness
• Received inbound phone calls from store managers and facility management associates, creating work orders and purchase orders to replace faulty or unsafe equipment or conditions
• Contacted location managers and department supervisors to assess requirements
• Determined and recommended methods to address improvement opportunities
• Supervised and led employees to high performance levels in cross-functional matrix management structure
• Documented meeting minutes and distributed to staff to facilitate follow-up and permanent record
• Developed product and solution positioning, messaging by prospective buyer role and methods to overcome competitive objections
• Developed and executed go-to-market plans and facilitated internal organizational readiness
• Managed and archived quality documentation and participated in internal and external quality audits
• Operated with high integrity, built trust, and earned sustained credibility with internal and external clientele
• Developed standard operating procedures and document workflows for current and future process steps
• Negotiated agreements between employees to clarify misunderstood directions and resolve conflicts affecting performance
Bachelor 01 February 2005
Bachelors of commerce