Experience as Assistant Manager Admin IR

• Employer

  Awan Tech Pvt (Ltd.)

• From

  01 January 2014

• To

  To date

• Detail

  AGRITECH LTD (HAZARA PHOSPHATE FERTILIZER PLANT) HARIPUR (KPK), Pakistan
  Assistant M (ADMIN) • March 2022- Present
  Leverage keen insight to ensure Reception Area, Admin Block, Plant Area and Company's Housing Colony neat, hygienic, and clean to deliver a positive impression of the Company to the visitors. Actively respond to all telephone calls, addressed in-person requests, engaged in internal and external communications as well as paid greetings to the visitors.
  Key Accomplishments:
  4 Deliver full sterling support to programs, meetings and events; receive furniture, fixture and equipment requests, place orders and coordinate office installations and oversee furniture/equipment moves and related activities.
  4 Maintained documents and records management system; scheduled repair and preventive maintenance of vehicles and other equipment, directed a team of 22 staff, including Sanitation, Horticulture jobs on daily basis.
  4 Inspected Canteen and ensured proper sanitation and quality of food; oversee the transportation of 11 vehicles daily by coordinating personnel and developing efficient routes and workload schedules.
  4 Managed Petty Cash; inventory record of furniture, fixture & equipment in Company's Residential Colony Admin Block etc and its physical verification on yearly basis; actively involved in recruitment Process, staff performance and medical.
  As In-Charge Transport
  Provide subject matter expertise to analyse complex issues, and maintain all official vehicle record on Log Books on daily basis.
  Key Accomplishments:
  4 Tasked to prepare Monthly Official Vehicles’ Status (including total running + fuel consumption + average per liter etc.).
  4 Generated and reviewed the details of KMs travelled by official vehicles for Safety Department on monthly basis.
  4 Updated and maintained adequate soft record of all official vehicles’ maintenance on Daily & Monthly Basis.
  4 Recorded Oil / Filter Change of official vehicles, issued and signed transport slips for outgoing official vehicles.
  As In-Charge Security/Gate Office
  Provided assistance to Visitors in the Company and supervised Security including round of Security Check Posts in Factory Area.
  Key Accomplishments:
  4 Researched numerous verticals to cross-validate and check movement of Employees/Material by Gate Pass & Authority.
  4 Documented Returnable / Non-Returnable Material, Inward Gate Pass, prepared daily In/Out Report of Officials.
  4 Generated, reviewed, and forwarded daily Security Report (including daily dispatch of SSP, Incoming Raw material etc.).
  As In-Charge Time Office
  Served as a resource in all efforts to assist in checking and verifying Attendance & Overtime of workers on Daily & Monthly Basis.
  Key Accomplishments:
  4 Prepared Monthly Attendance, Leaves & Overtime for Salary purpose, also made daily late coming reports of workers.
  4 Strengthened the Recruitment Process (Pre and Post Hiring documentation proceedings), and prepared organogram.
  4 Managed other routine operations including staff’ appraisal performance, Medical, issuance of Office Orders/ Notices according to the instructions of Management.
  
  Al-Awan Industries (Pvt) Ltd - Hattar, Punjab, Pakistan
  Admin Officer • Jan 2014– feb 2022
  Entrusted with overall responsibility to manage and lead all administration and procurement functions of the Company; engaged in cross-division collaboration to maintain the premises, office equipment, and transportation.
  Key Accomplishments:
  Payroll related tasks:
  • Review of time attendance for payroll
  • Review Employee profile and salary details in payroll
  • Review and verify payroll inputs
  • Review employee new loan and advance salary details.
  • Upload payroll inputs
  • Process Tax Calculation against salaries
  • Reconciliation of monthly payroll
  HR Operations related tasks:
  • Update internal databases with new employee information, including contact details and employment forms.
  • Develop methods for data file formatting and management reporting
  • Maintain employee records (Files, Attendance, EEO data, Handbook) according to policy and legal requirements
  • Improve processes by developing or implementing best practices.
   PRIOR EXPERIENCE
  
  MTO (MANAGEMENT TRAINEE OFFICER • Jan 2014– Dec 2014
  Sports, Culture, Tourism, Archeology, Museum & Youth Affairs Department Khyber Pakhtunkhwa, Pakistan
  • Completing all assigned tasks and assisting with day-to-day operations.
  • Participating in meetings, workshops, and other learning opportunities.
  • Observing and learning from experienced staff members.
  • Gaining knowledge of company policies, protocols, and processes.
  • Taking detailed notes and liaising with Managers, Supervisors, and other senior staff.
  • Fulfilling any requirements and meeting goals set out at the start of the traineeship.
  • Following all company regulations, and health and safety codes.
  • Learning about conflict resolution and sitting in on disciplinary hearings.
  • Traveling to different offices and participating in daily operations as required.