Talha Ayub Khan
Petroleum Logistics, Transport, Terminal Operations
Karachi
Summary of Career
1. Responsible for orders planning, scheduling and delivery of Petroleum products in a vast network of Retail outlets. Plan and schedule customer orders on daily basis across multiple Terminals/Depots, choosing the best supply point, carrier type/size and delivery routes, thereby executing in the most efficient manner possible.
2. Managing overall Logistics (Road Tankers) movement. Coordinating with transporter for movement of fleet to the respective terminal/depot, ensuring effective and balanced fleet utilization.
3. Monitoring and assessment of KPIs (performance metrics) related to fleet planning, orders fulfillment, transport utilization, effective deliveries and working on continuous improvements in the required areas.
4. Visit Retail sites on occasional basis to observe Road tanker unloading/decanting operations and ensuring Fleet safety and HSEQ compliance at site.
5. Keeping track of stocks/inventory levels and sales position of retail sites. Sustaining site’s safety stock levels by timely replenishment planning, ensuring none of the sites goes dry-out/stock-out by prioritizing critical orders.
6. Ensuring strong cross departmental coordination with company’s stakeholders and working pro-actively with Terminal operations, Retail sales, and Finance teams to ensure that fuel delivery cycle is done accurately.
7. Resolving Customer’s (Retail sites) issues and complaints regarding scheduling, execution, and deliveries. Also keeping updated records of Customer’s detail in database.
8. Preparing, maintaining and recordkeeping of daily sales and execution/upliftment records. Sharing execution summary with relevant stakeholders on daily basis. Also reconciling daily and monthly sales data of Terminal/Plant dispatches with ERP to help in monthly closing.
9. Compiling primary sales data, and sharing with Sales team (Retail Head, Cluster managers, Area Managers) with detailed analysis including Site-wise sales, Region-wise sales, and National level sales. Also comparing the forecasted sales with current and base sale volumes.
10. Preparing and presenting data and reports related to orders fulfillment, transport efficiency/utilization, scheduling performance KPIs, and sales data to management in daily huddles and weekly/monthly meetings as and when required.
Experience as Fuel Orders Scheduling Officer (Logistics)
Taj Gasoline Pvt. Limited
13 January 2022
To date
Working in Supply Chain department with the following job objectives:
- Responsible for orders planning, scheduling and delivery of Petroleum products in a vast network of Retail outlets. Compile, plan and schedule customer orders on daily basis across multiple depot locations, choosing the best supply point, carrier type/size and delivery routes, thereby executing in the most efficient manner possible. Using Customer portal and ERP for scheduling and sale orders generation.
- Managing overall Logistics (Road Tankers) movement. Coordinating with transporter for movement of fleet to the respective terminal/depot, ensuring effective and balanced fleet utilization. Keeping and maintaining complete records of all trips of Road tankers fleet.
- Monitoring and assessment of KPIs (performance metrics) related to fleet planning, orders fulfillment, transport utilization, effective deliveries and working on continuous improvements in the required areas.
- Visit Retail sites on occasional basis to observe Road tanker unloading/decanting operations and ensuring Fleet safety and HSEQ compliance at site.
- Keeping track of stocks/inventory levels and sales position of retail sites. Sustaining site’s safety stock levels by timely replenishment planning, ensuring none of the sites goes dry-out/stock-out by prioritizing critical orders.
- Daily monitoring of Operations and coordinating with all terminals/depot for smooth execution of scheduled plan. Ensuring strong cross departmental coordination with company’s stakeholders and working pro-actively with Terminal operations, Retail sales, and Finance teams to ensure that fuel delivery cycle is done accurately.
- Resolving Customer’s (Retail sites) issues and complaints regarding scheduling, execution, and deliveries. Also keeping updated records of Customer’s detail in database and in Transport network map.
- Identifying opportunities for system improvements and liaising with the IT department to implement system changes for supply chain planning, resolving ERP issues and to improve Customer portal configuration.
- Preparing, maintaining and recordkeeping of daily sales and execution/upliftment records. Sharing execution summary with relevant stakeholders on daily basis. Also reconciling daily and monthly sales data of Terminal/Plant dispatches with ERP to help in monthly closing.
- Compiling primary sales data, and sharing with Sales team (Retail Head, Cluster managers, Area Managers) with detailed analysis including Site-wise sales, Region-wise sales, and National level sales. Also comparing the forecasted sales with current and base sale volumes.
- Preparing and presenting data and reports related to orders fulfillment, transport efficiency/utilization, scheduling performance KPIs, and sales data to management in daily huddles and weekly/monthly meetings as and when required.
Achievements and Contributions:
- Awarded with appreciation certificate twice in 2022 for exceptional performance.
- Visited more than 9 Retail outlets, prepared report related to HSEQ compliances and other learning outcomes.
- Prepared a Sales dashboard in MS Excel to analyze sales trend, highest/lowest selling sites, and for comparative analysis of current monthly Sales with YOY, MOM and forecasted monthly sales.
- Prepared a Stocks and Inventory positions dashboard in MS Excel with Visualizations to evaluate stocks trends and patterns at multiple terminal locations and planned Vs. actual replenishments.
Experience as Trainee Engineer
Hascol Petroleum Limited
17 December 2018
10 August 2020
Worked in Logistics function department with the following job objectives:
- Coordinating with 3PL Transport providers to confirm availability of Fleet (Road tankers) for supply movement between Depots, Retail sites, and Industrial customers.
- Planning and scheduling of fuel orders for retail and commercial sites using Oracle JD Edwards software and effectively coordinating with Commercial, Retail, Operations staff for timely execution.
- Ensuring compliance with HSEQ standards, ensuring its effective implementation through a team of safety inspectors to conduct fleet Inspections and documents verifications as per safety guidelines.
- Conducting safety sessions/toolbox meetings for staff regarding defensive driving, Fire safety, Covid-19 prevention, safe decantation at sites, etc. on a frequent basis.
- Ensuring proper Sealing, Dip, Temperature and Density measurements of Petrol, Diesel, Fuel Oil Products.
- Conducting surprise visits to Retail outlets for identification of issues in product decanting process and ensuring 100% compliance in terms of safety, identifying any in transit losses, and preparing detailed visit reports.
Experience as Fleet Tracking Operations (Contractual)
Hascol Petroleum Limited
24 May 2018
31 December 2018
1) Real-time Tracking/Monitoring of Hascol's COCO Tank lorries via C track software, generating and updating their daily trip and violation reports.
2) Checking for any trip violations (Route, Speed, night time, harsh driving, speed)
3) Counselling with TL drivers and Tracker companies
4) Trip Report generation and verification (For freight reimbursement to transporters as directed by OGRA)
5) Communicating with General and Commercial Contractors regarding bills.
Achievement : Reduced daily trip violations of COCO TLs from 5% to 1% during working in tracker department by implementation of evening-night shifts.
Bachelor 10 March 2018
Petroleum & Gas Engineering CGPA: 3.56/4.00 Dawood University of Engineering and Technology, KarachiMaster 02 April 2021
Master’s Engineering Management (Chemical) CGPA: 3.78/4.00 NED University of Engineering and Technology, KarachiSupply Chain Logistics
Fundamentals of Health and Safety in the Workplace
Microsoft Office Specialist
MOOC OIL & GAS
Oil & Gas Industry Operations and Markets