Nitin Dhanu
MUMBAI
Summary of Career
1. •Developing systems and procedures that achieve highest cost efficiency for the organization
2. •Formulating budget for administration department; overseeing the budgeting of revenues and costs across department
3. •Developing and implementing key procurement strategies / purchase schedules from the vendors and ensuring alignment with organizational objectives and procedures
4. •Executing all kind of operational logistics such as equipment, movement, replenishment and official events
5. •Handling overall forecasting, budgeting, procurement, distribution and utilization consumption of resources
6. •Ensuring compliance with statutory acts as well as rules & regulations
7. •Creating and sustaining a dynamic environment that fosters development opportunities and motivates high performance amongst team members
8. •Directing the efficient rendering of facilities including housekeeping, security, travel, canteen/cafeteria etc.
9. •Ensuring smooth operations at all times and maintaining proper decorum & discipline by implementing & modifying the policies & procedures
10. •New office set up & relocation; identifying office space with organizational requirements i.e., internal usable space, parking, building facilities, MEP etc.
Experience as Administration Executive
SHRIYAN GROUP
01 November 1997
31 July 2001
Responsible for Independent branch.
handling stocks, counter sales, general administration, Liaison, workshop workshop
Experience as Administration Executive
ICICI ONE SOURCE
01 April 2004
31 January 2005
Accountable for Housekeeping, Security, Cafeteria, Transport general administration
Experience as Administration Executive
INTELENET GLOBAL SERVICE PVT. LTD.
01 February 2005
30 November 2007
Responsible for Independent Tower pertaining to Transport, cafeteria, Housekeeping, General Administration
Experience as ASSISTANT MANAGER ADMINISTRATION
HATHWAY CABLE & DATACOM PVT. LTD.
01 December 2007
29 February 2008
• Managed all locations in Mumbai including Head Office, Call Center and Head ends
• Responsible for identifying location/office for setting up new office, as per the company requirements, negotiated with landlord, etc.
• Monitored cleanliness of office, asset maintenances, shop & establishment licenses of all the office, procurement & maintenances of company vehicle’s, coordinated with Govt. bodies (MTNL, BMC, etc.) & vendors; authorized Payment Requisition Slip (PRS) for the payments at Head Office, Insurance cover for all the company assets and property
• Prepared and managed MIS report for all the expenses incurred across all the locations
• Looked after the transportation for employees at Call center according to operations requirements
• Ensured the cleanliness of all the locations, maintained housekeeping, managed the material stock and replenishment of the same
Experience as ASSISTANT MANAGER ADMINISTRATION
D.V. TRAVELGURU PVT. LTD.
03 March 2008
30 April 2010
• Accountable for managing all 3 offices’ & retail outlets across India for administration & facility functions
• Carried out the identification of office, negotiated with landlords & brokers; managed maximum provision from landlords (air conditioners, vehicle parking), managed the planning & implementation of office renovation processes
• Looked after the Company asset insurance for all the offices movable & movable items across India
• Responsible for setting up process regarding housekeeping, security, cafeteria, general administration, transport, etc.
• Managed negotiations with vendors for procurement & annual maintenance contract; coordinated with vendors for their services & TAT, back up facility and other govt. bodies
• Initiated Exercise for cost reduction wherever possible without affecting the daily operations
• Served as an In-charge of company guest house catering to internal & foreign visitor’s
Experience as DEPUTY MANAGER ADMINISTRATION
GALDERMA INDIA PVT. LTD.
20 May 2010
15 January 2015
• Accountable for looking after the administration management at PAN India level in terms of Infrastructure, Travel, Events
• Managing the cleanliness and hygiene, ensuring proper maintenance of all office equipment
• Setting up security equipment i.e. CCTV, fire extinguishers, smoke detectors, fire alarm system etc.
• Looking after the internal office renovations/changes, seat allocations; identifying premises for warehousing
• Handling the procurement and maintenance of all company vehicles for senior management officials within budget and area head approvals as per procurement procedures
• Responsible for formulating and adherence of policies pertaining to administration
• Maintaining Insurances of all the company assets and vehicles
• Monitoring and authorizing all invoices/bills& vouchers for administration
• Coordinating with landlords, brokers, hotels, travel agents, government authorities, vendors, etc.
• Carrying out the identification of venues/hotels for company quarter cycle/doctor’s/annual meetings, events, conferences with good services and rates
• Presenting the administration MIS report to Director-HR.
• Organizing fire drills for the safety awareness of the office employees & providing Safety Health Environment (SHE) environment
Spearheaded the project of new office set up & relocation
Identifying office space with requirements i.e. internal usable space, parking, building facilities, etc.
Scouting and appointing lawyers/professionals for due diligence of the property & technical aspects i.e. power, telephone, IT, etc.
Slashed project cost by 20% through negotiations of pricing and fees
Overseeing the organizational requirement from internal customers i.e. staff head count, company branding, maximum space utilization, interior decor designing, project capex approval with cost analyzing factors, etc.
Accountable for inviting tender/quotes & short listing for turnkey project vendors/architects with quotes service levels, designs, project completion cost, etc.
Monitoring cost implications of the project and payment processing and ensuring the project completion in estimated time.
Managing the overall project starting from the commencement date, finalizing the materials used, design changes during project execution and post completion activities
Handling the procurement of the office services/materials/equipment
Experience as FACILITY MANAGER
SODEXO FACILITIES MANAGEMENT PVT. LTD.
06 February 2017
15 August 2017
• Handling office premises admeasuring approximately 2.5 lac sq.ft. area.
• Managing manpower of 120 plus employee at the premises including technical & non-technical team
• Conducting safety exercise/training for employees i.e. fire drills, on job work safety
• Accountable for office upkeep, canteen, security, travel, procurement, EHS, in line with company standards
• Scrutinizing and authorizing all the invoices pertaining to administration dept.
• Undertaking measures for cost rationalization for client cost saving and analysis
• Preparation & reviewing the MIS for the administration dept. Monitoring internal office renovations work with adherence to organization protocol
• Rationalized administration 20% cost by negotiating commercials while ensuring the continuation and enhancements of services
• Regular maintenance/service for office equipment’s including DG sets, fire extinguishers, UPS etc. for uninterrupted business operations
• Organizing Rewards & Recognitions, meetings, conferences for the employees
Experience as MANAGER - ADMINISTRATION
PRINCE PIPES FITTINGS LTD.
16 August 2017
31 May 2018
• Responsible for corporate office & 5 plants administration admeasuring approximate 2247545 sq. ft. area
• Taking care of litigation cases, court hearing and coordination with advocates/solicitors, representation on behalf of organization
• Exploring and appointing lawyers/advocates for leading the court cases
• Handling BIS, Trademark, BMC registration & renewals of all company products in coordination with concerned govt. officials and CIPET testing procedures
• Preparation & finalization of annual admin budget for corporate office and plants, by 8%, & monitoring the expense actuals against projection
• Undertaking & compliance of safety norms and HSE activities at corporate office & all plants
• Inspection and authorization of all invoices pertaining to administration
• Preparation & review of all policies pertaining to administration
• Handling procurement & maintenance & repair of all company owned vehicles for office and plants
• Implementation of cost effective measures at corporate office and all plants levels
• Preparation & reviewing of administration MIS for management presentation
Experience as ASSISTANT MANAGER ADMINISTRATION
EBCO PVT. LTD.
29 October 2021
To date
Responsible for 1.2mn sq.ft. area inclusive of corporate office and 2 plants
Compliance of safety norms and HSE activities at all premises
Ensure clean & hygienic working environment for smooth business
functioning at all locations
Coordination with advocates/solicitors in legal matters for copy rights,
Trademark of products in organizational interest
Liaise with govt. institutions for CSR activities
Device measures for cost rationalization at all locations
Preparation of SOPs/Policies
Inspection and authorization of all invoices for payment
Managing In house Travel-Desk for all travel requirements
Preparation & reviewing of MIS for management presentation
Bachelor 30 June 1998
Completed from University of Mumbai