Experience as

• Employer

• From

  31 May 2008

• To

  30 September 2015

• Detail

  Manpower Reports preparation, handling Transportation, office stationary, petty cash, Maintain file records, incoming and outgoing mail records, practice and settlement of disputes.
  
  Barakah Nuclear Power Plant Project (From Nov 2014 to Oct 2015)
  Department: Administration
  Designation: Assistant Admin Supervisor
  
  Responsibilities:
  I worked in Barakah Nuclear Power Plant Project in my current role I have following job responsibilities:
  • Coordinate with head office to mobilize employees at site as per given plan by the management.
  • Maintain and update all the employees leave records plus pass port expiries in the computer system.
  • Discuss with man power coordinator in head office on different issues of the employees related with their salaries, Movement orders.
  • Prepare documents to apply plant security pass of new arrival staff and timely intimate head office about the expiry of security passes.
  • Update the record of the employee’s safety induction in the system and send them for induction as per given schedule.
  • Visa Renewal Medical of the employees when their expiry comes near end of the date and submit their medical reports to head office for further process.
  • Prepare minutes of meeting on daily basis.
  • Purchase office stationary and distribute in different departments as per requirement
  • Tool box talks with drivers to brief them about safe driving on daily basis.
  • Daily Checked and signed drivers log book and overtime.
  • Assign the duties of the drivers for site work.
  • Prepare monthly fuel and vehicle mileage consumption report and keep record in the file box.
  • Update vehicles registration and security pass expiry status in the computer system.
  • Arrange transportation to pick and drop of the employees from site area to camp.
  • Daily safety tool box talk with the drivers.
  • Daily visit at site area to check housekeeping and maintain discipline in lunch time to distribute lunch parcels in the workers.
  • Maintain the records of different invoices related to administration department verify them and forward to head office after completion of all the formalities.
  
  Project HAGFR Flare Recovery (SINCE Sept 2012 TO Oct 2014)
  
  Department: Administration
  Designation: Assistant Admin Supervisor
  Major Responsibilities:
  
  I worked at HAGFR Flare Recovery Project in Habshan Abu Dhabi. I had multiple jobs there
  my most of responsibilities are related with computer.
  
  • Maintained and updated the record of all employees including their security pass, visa and pass port expiry status in computer system.
  
  • Cross checked and verify all types of invoices related from my department and then forward to in- charge administration.
  • Daily send details of present office staff to camp boss for lunch parcels and prepare transmittals to send mails in head office and keep these records in computer system.
  • Updated manpower’s record on daily basis and provide the Manager.
  • Maintained leave application record and follow up the applications for their approval.
  • Communicate with the head office on different issues of the employees regarding their salaries, flight bookings and new arrival staffs visa process.
  • Assist my juniors in all matters of their daily work.
  Transport Coordinator:
  
  • Daily checked and sign the drivers log book submit driver’s duty hours sheet in Time office.
  
  • Daily entered the mileage of all vehicles with their fuel consumption record in the computer system.
  
  • Roster made of all drivers under our project.
  
  • Arranged and approved transportations in case of needs like out station visit, site area visit and medical emergencies.
  
  
  
  
  
  
  
  Cashier:
  
  • Daily received staff medical bills and paid cash against their receipts.
  • Daily updated petty cash record in the system which use for office expense like refreshment for client and for pantry items.
  • Count money in cash drawer to maintain clean my record.
  • Paid cash for office Internet, phone and vehicle fuel bills and keep record of their receipts in computer system and in file.
  • Made summary sheet of all expanses in company standard format in the shape of adjustment and submit it into finance department.
  
  
  Project IGD-5 in Habshan AbuDhabi
  
  Client: JGC Corporation (From May 2010 To Aug 2012)
  Department: MCS (Material Control Section)
  Position: Office Assistant
  
  Responsibilities:
  I was assigned with one of our client to serve in administrative support roles my job responsibilities were as below:
  
  • Greeted visitors and send them to concern person.
  • Handled calls and promptly forwards them to appropriate person among 85 employees.
  • Typed entire company documents and correspondence.
  • Maintain and update all types of record like invoices, presentations, reports in the computer system and file box.
  
  • Organized travel schedules and flight booking of the staff.
  
  • Distributed incoming regular mails in different department in charges plus other material.
  
  • Updated & maintain the holiday, absence and training records of staff in the computer system.
  
  Project OAG-1, Das Island
  
  DESCON ENGINEERING LTD (SINCE MAY 2008 TO APRIL 2010)
  
  (UAE-Abu Dhabi)
  
  Department: Administration
  Designation: Assistant Admin Supervisor
  In above given period I worked off shore in Das Island at a project OAG-1, in different positions my job responsibilities are mention below:
  • I handled complete method of all type of documentations like leave applications, Das Island optima cards and Security passé which used within our project area.
  • Arranged flight booking for the employees who travel between Abu Dhabi and Das Island, to keep inform Head office (Abu Dhabi) during the whole procedure was include in my job responsibility.
  • Documentation of management staff for mess passes and transport arrangement to pick and drop of new arrival staff.
  • Signed time sheet on daily basis and provide junior staff on off days if necessary as per site area schedule.
  • Discussed with man power coordinator in head office on different issues of the employees related with their salaries, Movement orders etc.
  • Prepared and updated Daily strength reports of Management and Non-Management staff in the computer system
  

Experience as

• Employer

• From

  31 October 2015

• To

  31 July 2017

• Detail

  Department: Logistic Marine (Since Oct 2015 to Present)
  Designation: Office Administrator II
  Job Purpose & Scope:
  
  I am indirectly hired by Delta International Petroleum Services (Employee Services- Recruitment) to work for Zadco Company as office administrator in Zirku Island to provide secretarial and general administrative support for assigned Logistic Marine Manager and other senior staffs. Carries out Secretarial activities such as:
  • Receives and relays messages, and answers routine queries.
  • Typing daily, weekly and monthly different types of reports, statements, tabulation after get signed by the Manager distribute to the other departments.
  • Prepare monthly back charge reports of the contractors & clients after check by the manager handover them and inform Head office to claim the amount.
  • Make drafts letter, memorandum correspondence from oral instructions or brief notes, types and proofreads a variety of materials.
  • Properly handling office equipment’s like computer, printers, fax machine and requests services for the maintenance in case of any defects.
  • Maintain and update a classified coded filing system of the department or section ensuring that documentation is easily accessible.
  • Coordinates and follows-up with concerned personnel on matters related to visas, security passes, transport, accommodation when required.
  • Performing other related duties as assigned by Engineers such as, making photocopies of various documents and circulating to Departments as appropriate.
  • Raises requests for stationery and distributes to the department personnel as required.
  • Arrange the Interviews of the contractor’s staff with the Captain and process their documents to get final approval from the Manager.
  • Processing the required documents for tanker operation and Update tanker operation in system (Tanker Data Card & Tanker Time Sheet).
  • Prepare and update a rotation schedule for all the Marine personnel.