Saman Ahmed
Operations Executive + Tenders & Contracts Coordinator
Abu Dhabi
Summary of Career
1. Commercial Invoices, Packing Lists, Transfer of Ownership and Delivery Advise
2. Getting required certificates (Certificate of Conformity, API, etc) from QA/QC and engineering departments for equipment
3. Invoicing
4. Customer Relationship Management
5. Order Requisition and Purchase Orders
6. Inventory and Stock Management
7. Visas, Air Ticketing and Hotel Reservations
8. Managing Employees Attendance & Leaves Records
9. Coordinating with Logistics Team for Delivery to Customers and to Import Inventory for Stock
10. Tenders and Contracts (Expression of Interest, RFQs, Bid Bonds, Legal Reviews, Technical & Commercial Proposals, etc)
Experience as Tenders & Contracts Coordinator
Weatherford
05 December 2012
28 February 2018
Weatherford Bin Hamoodah Co. L.L.C - Transferred from ELWL (July 2016 - February 2018)
Emirates Link Weatherford Laboratories L.L.C (ELWL) (December 2012 - June 2016)
Core Responsibilities:
• Compiled and submitted technical and commercial bids for all Weatherford product lines in the UAE, working
with clients like ADNOC Group, Wintershall, and OMV.
• Liaised between clients and technical teams to ensure the best quotes and technical procedures for lab-related
tenders.
• Collaborated with Operations, Legal, Tax, Credit, Security, and Compliance teams to review and complete all
tender and contract documents.
• Prepared and submitted tenders through various online portals, including ProCon, Tejari, and IBM.
• Reviewed contract awards, sales, and purchase orders, and coordinated with relevant departments and the
legal team to finalize terms and conditions.
• Maintained trackers for all tenders and contracts, updated the Quote Ledger, and reported the status of quotes
using Salesforce tools.
• Compiled necessary documents, such as insurance policies, power of attorney, and guarantees, during contract
finalization.
• Responded to Expressions of Interest (EOI), Requests for Quotation (RFQ), and Pre-qualifications, and handled
client queries and clarifications across multiple communication channels.
• Coordinated with banks for bid bonds and bank guarantees.
Experience as Tenders Coordinator
National Oillwell Varco
21 March 2018
04 June 2020
Key Achievements:
• Prepared Tendering Procedure along with Process Map for DNV Audit.
• Introduced easier way of tracking tenders and contracts by preparing Trackers on Excel.
• Introduced Tender Summary for a quick synopsis of new tenders and Tasks Checklist for focal points of each
segment.
Core Responsibilities:
• Compiling and submitting technical and commercial bids for different clients in MEA region (like Perenco
Cameroon, Oxy Oman, Tatweer Bahrain, ADNOC UAE, etc.
• Maintaining Tenders & Contracts trackers on monthly basis for all countries under MEA region.
• Preparing and submitting tenders through clients’ various Online portal systems like IBM, Tejari, etc.
• Reviewing new tenders and contract awards and directing to the concerned departments like department
head, Legal, HSE, etc.
• Coordinating with treasury team for bid bonds and bank guarantees requirements.
General
- Completely responsible of NOV’s Quarterly Newsletters.
• Coordinating with all Country Managers in MEA region and gathering articles and event details.
• Writing articles on events held in UAE.
• Proof reading, correcting and submitting final articles to Corporate office in USA for publications.
Experience as Operations Support Coordinator
National Oillwell Varco
07 June 2020
22 May 2023
Core Responsibilities:
• Processed customer orders by receiving purchase orders from the sales department and entering them into JD
Edwards for the MEA region.
• Ensured accurate revenue booking and timely invoice issuance and dispatch after deliveries.
• Monitored stock and inventory levels to ensure sufficient supply for sales orders in JD Edwards.
• Placed intercompany and third-party purchase orders, managing the supply chain to fulfill customer orders.
• Generated pick lists and coordinated warehouse team for item packing.
• Prepared commercial invoices, packing lists, transfer of ownership documents, and delivery advice for
customer order collection, ensuring complete logistics support.
• Coordinated with QA/QC and engineering departments to meet certificate requirements for customer orders.
• Processed invoices in JD Edwards upon order completion.
• Prepared invoices for rental equipment in ADNOC for ongoing operations using Track-A-Tool (TAT).
• Collaborated with teams in Malaysia and the USA to manage stock shortages and handle customer order
deliveries as per Incoterms.
• Arranged flight bookings for engineers traveling to onshore and offshore operations through Carlson Wagonlit
Travel (CWT).
• Coordinated necessary Travel Authority Codes (TAC) through CWT’s online portal for all engineers.
• Maintained the leave plan for Dubai-based employees.
• Supported finance management in planning and preparing the annual headcount report and updating the
organization chart.
Bachelor 01 June 2001
BBA Honors Majors: Management Information Systems (MIS) from Bahria Institute of Management & Computer Sciences, Karachi, Pakistan