Experience as Admin & Accountant

• Employer

• From

  27 July 2020

• To

  To date

• Detail

  Maintaining Day to Day Sales in Architect system
  Opening Job cards for the vehicles for Repair or Modification
  Releasing Invoices & receipts after the completion of the work and payment
  Keeping records of the Employees
  Maintaining Book keeping in the QuickBooks system
  Maintaining records with appropriate supporting materials
  Keeping track of the stocks and materials
  Maintaining files of the suppliers and customers
  Verified and enters data into financial processing system
  Assisting Co-workers and managers with daily admin tasks
  Process garage paperwork as needed and ensure accurate financial reports , Accounts Payable invoices and
  Accounts Receivables
  Maintained Cash Paid In/Cash Paid Out
  Prepares asset, liability, and capital account entries by compiling and analysing account information
  Reconciles financial discrepancies by collecting and analysing account information
  Accomplishes the result by performing the duty
  Contributes to team effort by accomplishing related results as needed
  Plan, organise and coordinate the day-to-day running of the garage
  Assist with transnational basis accounting and various reporting requirements

Experience as Admin & Accounts Assistant

• Employer

• From

  23 October 2018

• To

  28 February 2019

• Detail

  Maintaining day to day books of Accounts in Excel and Exact system
  Processing Sales Orders & sales invoices & the up kept of an accurate account filing system
  Maintaining Accounts Payable & Receivables
  Maintaining & Preparing Receipts & Expense Vouchers
  Maintained all Accounting voucher entry
  Prepared Daily Attendance
  Issuing credit Notes & Balance Confirmations
  Fulfilling RMAs & Sales order Cancellations
  Preparing deposits on daily basis.
  Monitoring daily cash position and ensured sufficient funds
  Distributing Receipt & Refund vouchers to Sales Team
  Completed the weekly check runs and prepared cash disbursement reports
  Investigating and resolving issues involving payments or invoices
  Assisted with employee payroll
  Maintained Internal Audit: Store and Accounts Book
  Prepared & Maintained Daily Financial Reports (Cash Flows, Receivables, Payables) in Excel Sheet
  Ensuring that information is accurately collated & entered into systems
  Maintaining day to day Accounts & reporting to the senior management
  Overseeing the approvals for the payments of vendors
  Providing general administrative support to the accounting and sales department
  Released Incentives and Transportation allowances
  Assisted with audit preparation and End of Year Closing
  Registering Products in Dubai Municipality’s online Monatji system
  Processing Montaji system to get the certificate for the release of shipment
  Following up with Freight services company for the Transfer of Goods
  Preparing original documents and handing over to freight company for the shipment
  Coordinating with warehouse for receiving the shipment
  Formulating internal workflow, procedure and documentation for daily accounting and finance
  operations
  Involved in the performance review of staff
  Processing Visas & kept Records of Existing and Non-Existing Employees
  Ensuring that all employee records are accurate and well maintained
  Preparing Salary Certificates & STLs
  Ensuring that all paperwork received is scanned and stored both electronically and on the
  employee’s paper file
  Finalising paperwork for when a member of staff leaves employment
  Setting up and maintaining employee’s personnel files
  Updating both manual and electronic personnel records when employee’s personal details change
  Assisting with day to day operations of HR Admin department
  Ensuring that all company processes and procedures are properly followed
  Being the first point of contact for all general HR enquiries, administration and correspondence
  Contacted and scheduled qualified applicants for interview
  Arranging and administering new hire employment documentation
  Managed and kept track of employee benefits
  Providing Ad Hoc admin support to Management

Experience as Administration Executive

• Employer

  Al Yousuf Motors LLC

• From

  30 January 2017

• To

  31 August 2018

• Detail

  Prepared proposals and agreements
  Maintained reports and financial data
  Maintained quality database of 3 departments
  Physical and digital file documentation for security systems
  Assisted general manager with daily tasks
  Checked for accuracy, editing contract files
  Reviewed and updated technical documents (manual & workflows)
  Managed the flow of documentation within organisation
  Maintained confidentiality around sensitive information and terms of agreement
  Ensured complete and proper document control support is given to each project
  Produced and maintained progress reports
  Prepared, operated and updated document control procedure in line with company’s document
  management system
  Ensured all documentation provided is as per client quality formatting requirements
  Worked in strict co-operation with the project manager to ensure project progress status integration
  Monitored office expenditures and handle all office contracts (rents, service)
  Scanning and other administrative tasks as needed
  

Experience as Admin & Sales Coordinator

• Employer

  Al Yousuf Motors LLC

• From

  06 October 2013

• To

  15 January 2017

• Detail

  Followed the office workflow procedure to ensure maximum efficiency
  Maintained electronic and manual files and records with effective filing systems
  Supported other teams with various administrative tasks (redirecting calls, disseminating
  correspondence, scheduling meetings etc.)
  Performed basic bookkeeping activities and update accounting system
  Dealt with customer complaints or issues and provide after sales support when requested
  Coordinated with internal departments, showroom and workshops
  Controlled all quality and testing reports for vehicles of the showroom and workshop related
  Maintained vehicle inventory and stock
  Monitored office supplies inventory place orders
  Assisted in vendor relationship management
  Ad hoc duties as required to assist the project team
  Researched work online
  Maintained sales data, sales progress reports and other sales related records
  Responded to customers and maintaining customer enquiries
  Ensured that correct documentation is kept with each demonstration vehicle
  Ensured the accuracy of documentation of the customers for the test rides and purchase
  Supported sales team with daily sales and financial documentation
  Ensured the implementation of policies and practices
  Maintained budget files and tracking expenditures/transactions
  Prepared paperwork and order materials
  Maintained KPIs for the team with adherence to company polices
  Assisted in organising, and monitoring the operational flow of employee performance appraisal through
  collateral management system
  Prepared ad-hoc reports as needed