Experience as Project Secretary / Document Controller

• Employer

• From

  15 May 2011

• To

  29 September 2013

• Detail

  Shascotel Company is an organization which worked on providing services and training to the community and various organization in the field of communication and also provides consultancy services in manpower recruiting. I worked with them and, My responsibilities include:
  Answer phone calls and redirect them when necessary
  Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
  Prepare and disseminate correspondence, memos and forms
  File and update contact information of employees, customers, suppliers and external partners
  Support and facilitate the completion of regular reports
  Develop and maintain a filing system
  Check frequently the levels of office supplies and place appropriate orders
  Make travel arrangements
  Document expenses and hand in reports
  Undertake occasional receptionist duties

Experience as HRD Recruitment Specialist

• Employer

• From

  17 March 2014

• To

  31 March 2015

• Detail

  Alkadi Group Holding established in 1984 having its Head Office in Dammam KSA with branches all over the Kingdom,currently I am working with Kadi Shades Company in the capacity of HRD & Recruitment Specialist.
  Main Role & Responsibilities:
  1) Advertising & soliciting CVs from qualified candidates, coordinating & attending career / job fairs at local universities; screening the applications suitability; conducting initial screening interviews, both telephone and personal; making hiring recommendations based upon the eligibility criteria.
  2) Working with the HR Manager to ensure that the company conforms to Saudi labor law in terms of hiring and staff management practices; Handling some administrative duties related to hiring.
  3) Having experience in uploading job ads on popular career portals such as LinkedIn, Monster, bayt & familiar with their search techniques & key words.
  4) Coordinate the development and implementation of monitoring systems for departmental performance indicators & standards, including ensuring data quality and compliance with company policies.
  5) Work to develop & coordinate departmental consultation activity & liaise with department managers to ensure the outcomes of consultation are used to manage performance.
  6) Possess Strong decision making and organizations skills as meeting with head hunting & recruitment firms to discuss contract terms and conditions in coordination with HR & Admin Manager.
  8) Proficient & able to conduct orientation seminars, on boarding, introducing the new employees to the employees, company policies and procedures and department managers.
  9) Proven track record of success in a recruiting role, having had responsibility for screening, interviewing & hiring for multiple positions concurrently.
  10) Knowledge and experience working with an equal opportunity employer & well versed in the best practices of interviewing and recruiting in a non-discriminatory environment.
  11) Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. When needed, he/she will expedite review, signature approval, and release of supplier and internally produced documents.
  12) Administrator and supervise company labor accommodation camp, arrangement of transportation from camp to work location and to the market for grocery arrangement.
  13) Performs other responsibilities associated with this position as may be appropriate
  14) Assist the office in determining any issues identified with organization vehicle registration and renewals
  15) Acquire visas from different Embassies in KSA for staff members for business related travels
  16) Knowledgeable enough on the process of getting residency permits etc.
  

Experience as HR & Recruitment Coordinator

• Employer

• From

  05 April 2015

• To

  17 April 2019

• Detail

  Function as a HR Generalist, responsible for Payroll Administration, Benefits/Compensation, Training & Development, Recruitment/Selection and Employee Relations, reporting to the HR Manager/ GM Support Service.
  •Manage and process bi-weekly payroll for 700 salaried/hourly employees using JD Edward ERP.
  •Carried out the process of evaluating employees, setting goals, conducting objective performance reviews, and recognizing and awarding performance to improve productivity.
  •Handle employee terminations, grievance and other disputes in a sensitive, fair and respectful manner, working closely with supervisors and management.
  •Process payments & checks for outsourcing workers, sub-contractors and employees.
  •Identify talent and aspirations of individual employees and provide coaching aimed at motivating them to undertake the necessary training required to advance their careers within the company under the supervision of the department head.
  •Prepare and review of various transactions (Air tickets, Housing allowance in advance, EOSB).
  •Develop job profiles and source candidates from major job boards; select, interview and hire the talented and competent employees in collaboration with department managers.
  •Ensure that employees have appropriate and realistic job goals. Provide ongoing feedback about the employee's performance.
  •Ensure candidates indicate acceptance / decline of letter of intent in a timely manner.
  •Maintaining organization structure gradually, so HR have the updated organization structure. Aware of every changes in the organization, and facilitate.
  •Conduct performance appraisals on a regular basis, including assessing how the employee has performed and what they can do to improve in their jobs.
  •Update the ongoing payroll data base by addition of new employees and deletion of the reliving employees, also update the bank information.
  •Develop training plans with employees, to ensure the employees have the necessary expertise to carry out their jobs.
  •Liaise with Recruitment Agencies, consultants services provider inside and overseas as and when required.
  •Provided Human Resources services and support to managers and division heads, assisting them to achieve divisional goals and objectives through strategic people management.
  •I responsible for payroll, for example: attendance, sick leave, absence, new hiring, terminations, deductions, vacations, and promotions, etc.
  •I responsible for renewal contracts, Health insurance renewal and claims process, and offer letters.
  •Plan and develop on-the-job training programs for line employees and career development programs for managers with a focus on retaining existing talent and reducing employee turnover.
  •Plus files, creation of database for, master list English, and Arabic, to save everything about employees, for example: full name, department, salaries, verbal increases, promotions, contract date, end of contract, expiry date of the work permit, birthday, please of Residence, other allowances, etc.
  •I create vacation balance, and daily / monthly vacation reports, to know how much the employees are consumed and how much the balance for everyone, and design analysis for absence, sick leave, unpaid vacations, public holidays.
  •Handling of New employees accommodation, existing employees accommodation renovation.
  •Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
  •Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
  •Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
  •Ensures that pre-established document control requirements are satisfactorily met throughout the project duration.
  •Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
  •I responsible for designing, notes board, that way to deliver information to our team member.
  •Coordinate and control employment legal procedures such as visa processing, work permits, Visa stamping, Residence ID, renewals, & cancellation of the visa.
  •Prepare time sheets & Final settlements.
  •GOSI addition and deletion, for local and foreigner record, etc
  •Issue HR letters such as NOC & experience certificates.
  •Submit, follow-up and gather all new work and business visas to guarantee that the visas are handled and processed on time.
  •Renew, update and keep up all workers and their dependents’ visas and work contracts on time to guarantee that organization’s records are up to date in the labor and Immigration Departments. Send notification to employees on required documents before their visa expires