Asad Hussain
Document Controller
Dubai
Summary of Career
1. Over 13 years of documentation experience with Main Contractors, Project Management, Consultancy and Developers for High and Mid-rise projects in Middle East and Asia.
2. Excellent hands on experience of various Project Management Information System (PMIS/EDMS) tools like (Primavera, ACONEX, SharePoint (Server) and Wrench, seeking to use PMWeb now).
3. Experience of leading a team of 15 to 20 document controllers including helpers.
4. Knowledge of document and data management life cycles.
5. Ability to develop and compliance of PMIS/EDMS with Dashboard Reporting.
6. Control/Monitor Approvals and Version Control of Deliverable Documents
7. Record Engineer’s approvals and version control of all deliverable documents i.e. drawings and materials etc.
8. Setting up project filing index and electronic folders structure and archiving huge volume of hardcopies.
9. Ensure accuracy of distribution/archiving/protection and destruction of record.
10. Confident and good communication and analytical strength that have always been a value addition factor to my career.
Got promoted from Senior document controller to Technical Coordinator (DC Section Head) while working with Al Rajhi Projects - Riyadh for the ITCC Project and further awarded with a Certificate of Appreciation.
Experience as Senior Document Controller
TPL Properties
26 April 2019
25 January 2020
Based at Project Management/Developer’s Office and reporting to Director Design and Development.
My Tasks and Achievements - I joined while the concept design was under development, feasibility model and studies performed. It is pre-construction stage of the project. Initially I developed a Document Management System and folder structure in the corporate office in order to record and track the pre-construction stage i.e. government authority’s approval, various reports like soil and subsoil study report, environmental/traffic study, frozen concept/schematic/detailed design. Also covering the tender stage i.e. logging of BOQ, specification and bidding/tender drawings, evaluation of prequalification, engineer’s estimates, comparative statements etc.
Experience as DMS Incharge and Technical Coordinator
Fazaia Housing Scheme
13 May 2018
15 April 2019
Based at Project Management Office and reporting to MD, DMD & Chief Engineer
My Tasks and Achievements - Before I joined, no Document Management System was enforced, I prepared a comprehensive Document & Data Control Policy defining procedure for handling exchange of information with stakeholders and exchange of information between Sites and PMO. The procedure also covers handling of Technical Submittals i.e. Material Approval, Calculations, Drawings etc... The said DMS procedure authorized by MD FHSK for implementation and compliance in PMO and Sites.
Experience as Document Controller – Site
NKY Architects & Engineers
29 April 2015
22 January 2018
Based on Project named King Abdullah Projects (KAP2). Reporting to Area Manager at Site & DC Manager at HO. Client Ministry of Interior
My Tasks and Achievements - Compliance over existing Project Quality Plan. At Site, QC related documents are to deal with i.e. Site Inspections, Material Inspections, Laboratory Test Reports, Engineer’s Instruction/NCRs and Daily Site Report etc… Receiving from Contractor, distribution to the Engineers, record approval/rejection, maintain hard/soft copies and updating Primavera strictly. Issue on weekly bases, the Executive Dashboard Summary elaborating the project documentation status.
Experience as Technical Coordinator (DC Section Head)
Al Rajahi Projects L.L.C.
28 April 2010
18 February 2015
Based on Project “Information Technology and Communication Complex” and reporting to Technical Manager.
My Tasks and Achievements - I joined the Project from excavation stage as a Sr. Document Controller, responsible to assist the Engineering Department. Process submissions of all Technical Documents for Engineer’s Approval through PMIS (Primavera). Customized the Excel Log for each Technical Submittals to design an auto generated summary sheet fully equipment with formulae that provides a real time discipline wise status of all submittals.
After a year, Management promoted me as “Technical Coordinator” to directly supervise the Project Document Control Department and further awarded with a “Certificate of Appreciation”.
Experience as Secretary / Document Controller
Al Habtoor Leighton Group
01 April 2008
10 January 2010
Based on Project named JAFZA Convention Centre, Food Court & Offices Complex. Reporting to Technical Manager, Client Jebel Ali Free Zone Authority
My Tasks and Achievements - Joined as Secretary to the Engineering Manager and responsible to assist him for his day to day task but not limited to, follow-up correspondences and pending issues with departmental engineers, type Minutes of Meetings, Inter Office Memo/Letter to Client/Consultant/Sub-Contractor etc.
After six months, relocated to Technical Department as a Document Controller to process various Engineering Submittals through Aconex. Reporting summaries of all technical documents on weekly basis and coordinating with Planning Department to assist them in generating Weekly Progress Report. Co-ordination with Consultant’s Documentation Department, Subcontractors, Project Management Team and other Internal Departments for Documentation related issues. Strict adherence and compliance to the internal & client/consultant provided documentation procedures (PQP) in order to give successful result in quarterly audit.
Experience as Documentation Officer
Roomi Enterprises (Pvt.) Ltd.,
02 January 2006
28 December 2007
Start of the career with a Pharmaceutical Division, I was reporting to GM who trained me how to establish the system of Document Management (DMS). The system was based on MS Excel having a fully descriptive and filtered log.
Furthermore, I was also working as a Warehouse Incharge of Pharma Division, a challenging responsibility and a chance to get a different experience which I did successfully and controlled the inventory of packaging material, raw materials and finished product manually on stock register, issues materials to Production Department, arrange to dispatch the Finished Product against Sales Order.
Attends Weekly Quality Review Internal Meeting to update the Management about my job
Bachelor 01 May 2006
Bachelor of Commerce (B.Com)