Asif Mansuri
Administrative Manager/ Sr Document Controller
Abu Dhabi
Summary of Career
1. • Developed and managed the utilization of a document control database system: This system improved the tracking of documents, approval loops, revision identification, and ensured the quality and timely receipt for distribution. By implementing this system, I enhanced the efficiency of document management and facilitated smoother project workflows.
2. Ensured compliance with document circulation durations, including quality documents: Responsible for tracking distribution and retention cycles, monitoring any deviations, and reporting them to management. This ensured that all documents were distributed and retained according to established schedules, preventing delays and maintaining project timelines.
3. Prepared, filed, and distributed project documentation: Managed all project documentation, drawings, and correspondence for EPC groups (engineering, procurement, construction) ensuring the inclusion and accuracy of quality documents. This involved creating and maintaining a document distribution matrix for project teams, client lists, and key personnel to ensure accurate and timely dissemination of information.
4. Facilitated information flow and action with coordinators: Worked closely with project coordinators to ensure that all documentation was processed and distributed efficiently. This included creating transmittals and files for recipients to ensure that nothing was delayed that could affect bids or project progress. • Reviewed contracts for documentation requirements: Analyzed contracts to determine the documentation needed for each project phase. This included monitoring due dates for drawings
5. Managed correspondence flow: Oversaw the flow of correspondence into and out of the company, ensuring that outgoing documents were accurate, compliedwithcompany standards and policies, andwere routed to the correct associates. This also involved protecting and securing confidential and proprietary information. • Organized and safeguarded files and databases: Responsible for copying or faxing materials, organizing, maintaining, and safeguarding both electronic and paper files and databases to
6. Monitored project status and document submission: Tracked the status of projects to ensure that documentation was submitted according to schedule. Reviewed and verified project documents for completeness, format, and compliance with contract requirements before submitting them to management for approval and then transmitting approved documents to the customer. Responsible to upload documents/ drawing and submit to client by ACONEX. (Ex. Engineering documents, Correspondence, Minutes of Meeti
7. Registered and managed client-provided documents: Received and registered documents provided by clients for detailed engineering or construction engineering projects, including in-house generated documents. Maintained specifically assigned project databases, ensuring proper document classification, sorting, filing, and archiving. Responsible to communicated directly to Client (AGP- ADNOC) for project deliverable. Responsible to received client (AGP- ADNOC) response by ACONEX and send by e-ma
8. Prepared and maintained AFC and As-built photostat books: These books were prepared for detailed engineering or construction engineering projects, either for in-house use or for onward transmittal to clients during project closeout. Contribute to compilation of final project dossiers, as built portfolios and archiving. This involved performing document quality checks in accordance with company engineering document control procedures.
9. Performed file backup: Ensured proper storage and archiving of electronic registers by performing regular file backups. This was crucial for maintaining the integrity and accessibility of project documentation over time.
10. Electronic Document Management Systems (EDMS): Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS). All communication for submission for client is only ACONEX.
Experience as Administrative Assistant / Business Development Executive.
Pearl Enterprises- Contracting.
25 November 2011
24 December 2012
• Making Quotations, Bills & Agreements for the client and for vendors.
• Administrative
• Data entry, processing, and scanning of all project document and agreement types.
• Maintaining and organizing files, records and databases.
• Answering phones, taking messages and responding to emails.
• Maintaining a tracking facility to enable documents to be updated easily.
• Responsible for maintaining hard copy information.
• Able to identify and qualify potential new clients for new civil contracts.
Experience as Sr. Business Development Sales Executive (Projects) & Document Controller.
Mainco Infrastructure Pvt Ltd
17 January 2013
14 November 2015
• Identify and qualify potential new clients for the projects sales business.
• Experience of and able to communicate effectively with key decision makers i.e., Heads of
Departments and senior managers.
• Ability to recognize buying & closing signals.
• The ability to research potential corporate clients in detail.
• Familiar with risk assessment, asset class analysis, ratings and forecasts and rigorous
benchmarking of the business environment.
• Conversant with Microsoft office applications.
• Identifying cross-selling opportunities.
• Knowledge of how to cleanse and maintain prospect and customer records on the database, CRM
software.
• Meet and exceed new business targets.
• Responsible maintaining lists of clients and potential customers, contacting them to make sales.
By utilizing scripts, making pitches as uniform as possible to adequately sway the customer in
the right direction.
• Promotion compliance and implementation.
• Experience of working to target.
• Supervised and worked closely with staff to achieve department and company goals.
• Experience in direct marketing, database marketing or developing and/or implementing
customer relationship marketing programs.
• Good working knowledge of a variety of online and direct marketing strategies and tactics,
including prospecting and sales cycles and workflow.
• Proven success in leading or managing a small team and contributing to a team-oriented
environment.
Experience as Sr. Document Controller (Projects) & Administrative Officer
Arabtec Construction LLC
21 February 2016
21 February 2020
• Coordinate with the project manager and site engineers.
• Handle a busy commercial environment, correspondences & preparing minutes of meetings.
• Check in systematic manner that documents within the contract are prepared in the correct
format, numbered correctly.
• To make sure the QA/QC procedure has been followed.
• Maintaining a tracking facility to enable documents to be updated easily.
• Scanning in all relevant new documents.
• Filing of documents and drawings.
• Responsible for maintaining hard copy information.
• Issuing and distributing controlled copies of information.
• Maintain electronic and hard copy filing system.
• Retrieve documents from filing system.
• Resolve administrative problems and inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos.
• Schedule and coordinate meetings.
• Prepare agendas for meetings and prepare schedules.
• Record, compile, transcribe and distribute minutes of meetings.
• Coordinate maintenance of office equipment.
• Receiving dispatching and filling of all technical Document in and out of the office.
• Maintains the files and control logs as required by the project procedures.
• Ensuring all management system documentation is the current version and easily accessible.
• Provided support to the Camps Administration Team and troubleshoot day-to-day within the
document control group.
• Assisted in training of Camps occupancy records to use the electronic document/database
management.
• Assisted department manager with administrative tasks of Staff Accommodation Camps.
• Maintaining the facility and overseeing the daily administrative operations. Overseeing the
cleaning, landscaping and parking teams. Instructing team members on the best practices to
maintain the Staff accommodation which was provided by the company.
• Communicated with all staff levels in a professional and effective manner.
• Assisted HR administration team for maintaining personnel records, updates databases, and
creates guidelines and FAQ documents about company policies. They gather payroll data,
publish job ads, schedule interviews for suitable candidates.
• Data entry, processing, and scanning of all project document types using a high-volume scanner and importing digital media with Adobe Capture program.
• Tracked responses to open action correspondence; created daily and monthly reports in Microsoft Excel and Access.
Experience as Sr. Document Controller (Projects) & Business Development Sales Executive.
Mainco Realty LLP & Construction
17 March 2021
27 January 2023
• Ensure that the client document control process and platform is understood, and appropriate
training is given for assigned documental work.
• Brief the team on requirements and engage them on possibly contentious requirements.
• Administer the Project Contact List for the Senior management.
• Assisting with Senior management in project wide document control planning.
• Issuing, administration of documents, retrieval/distribution/storage and administering
platform access.
• Engage in Document Control task and monitor the team.
• Issuing regular reports to the Project Management & Project Controls team.
• Issuing reports on late documents/documents not issued.
• Issuing the latest updated MDR (Master Deliverable Register) to the Client.
• Tracking incoming and outgoing information and distribution.
• The main point of contact for formally issuing deliverables. Drawings, documents, and models.
• Register, save, classify and distribute documentation.
• Managing calendars, scheduling appointments & meetings and making travel arrangements.
• Maintaining and organizing files, records and databases.
• Answering phones, taking messages and responding to emails.
• Drafting and proofreading correspondence and reports.
• Assisting with budget preparation and tracking expenses.
• Coordinating office equipment maintenance and repairs. Ordering and maintaining office
supplies and inventory.
• Providing administrative support to management and other staff members.
• Updating and maintaining company website and social media accounts by supporting marketing
team.
• Performing other duties as assigned by management.
• Responsible maintaining lists of clients and potential customers, contacting them to make sales.
• Lead the business development and project sales team which were listed with our company for sales and facility management. Sales targets were achieved and sales number got increased with my hard work and involvement.
Experience as Documentation Manager- Sr. Document Controller & Administrative Officer
Engineering Consultant Group
22 March 2023
27 March 2024
Issuing, administration of documents, retrieval/distribution/storage and administering
platform access.
• Working closely with the Project Manager, RE- Resident Engineer, Manager, Planning Engineer,
Site- Engineers and discipline document and management leads.
• Engage in Document Control task and monitor the team.
• Assisting with PM, RE in project wide document control planning.
• Ensure that the client document control process and platform is understood, and appropriate
training is given for assigned documental work.
• Brief the team on requirements and engage them on possibly contentious requirements.
• Ensuring that spotting and correcting non-conformities are in place. (TQR)
• Developing Master Deliverable Register based template with PM/RE to meet project
requirements.
• Developing base template with the PM/RE for TQR Roles.
• Creating Project document control Guidelines if required.
• Administer the Project Contact List for the PM & RE.
• Issuing regular reports to the Project Management & Project Controls team.
• Issuing reports on late documents/documents not issued.
• Issuing the latest updated MDR (Master Deliverable Register) to the Client.
• Tracking incoming and outgoing information and distribution.
• Being point of contact on file naming and document control standards and main liaison with
client DC.
• Provide access to the Team/Share Point for project members including externals Performing
Document Control TQR check within the TQR process.
• The main point of contact for formally issuing deliverables. Drawings, documents, and models.
• Register, save, classify and distribute documentation.
Experience as Documentation Manager- Sr. Document Controller & Administrative Officer
China Petroleum Pipeline Engineering Company
28 March 2024
To date
• Developed and managed the utilization of a document control database system: This system improved
the tracking of documents, approval loops, revision identification, and ensured the quality and timely receipt
for distribution. By implementing this system, I enhanced the efficiency of document management and
facilitated smoother project workflows.
• Ensured compliance with document circulation durations, including quality documents: Responsible for
tracking distribution and retention cycles, monitoring any deviations, and reporting them to management. This
ensured that all documents were distributed and retained according to established schedules, preventing
delays and maintaining project timelines.
• Prepared, filed, and distributed project documentation: Managed all project documentation, drawings,
and correspondence for EPC groups (engineering, procurement, construction) ensuring the inclusion and
accuracy of quality documents. This involved creating and maintaining a document distribution matrix for
project teams, client lists, and key personnel to ensure accurate and timely dissemination of information.
• Facilitated information flow and action with coordinators: Worked closely with project coordinators to
ensure that all documentation was processed and distributed efficiently. This included creating transmittals
and files for recipients to ensure that nothing was delayed that could affect bids or project progress.
• Reviewed contracts for documentation requirements: Analyzed contracts to determine the
documentation needed for each project phase. This included monitoring due dates for drawings, specifications,
software, technical manuals, and other documents to ensure timely submission and compliance with contract
requirements.
• Managed correspondence flow: Oversaw the flow of correspondence into and out of the company, ensuring
that outgoing documents were accurate, compliedwithcompany standards and policies, andwere routed to the
correct associates. This also involved protecting and securing confidential and proprietary information.
• Organized and safeguarded files and databases: Responsible for copying or faxing materials, organizing,
maintaining, and safeguarding both electronic and paper files and databases to ensure easy retrieval and
secure storage.
• Monitored project status and document submission: Tracked the status of projects to ensure that
documentation was submitted according to schedule. Reviewed and verified project documents for
completeness, format, and compliance with contract requirements before submitting them to management for
approval and then transmitting approved documents to the customer. Responsible to upload documents/
drawing and submit to client by ACONEX. (Ex. Engineering documents, Correspondence, Minutes of Meeting,
Report, Request for Inspection, Drawings, MOS, FCN- Field Change Notice, TQ- Technical Queries etc.).
Responsible to prepare direct Letter of Assistance (LOA) in ADNOC Gas Processing head office by LOA system.
• Registered and managed client-provided documents: Received and registered documents provided by
clients for detailed engineering or construction engineering projects, including in-house generated documents.
Maintained specifically assigned project databases, ensuring proper document classification, sorting, filing, and
archiving. Responsible to communicated directly to Client (AGP- ADNOC) for project deliverable. Responsible to
received client (AGP- ADNOC) response by ACONEX and send by e-mail to (If Engineering document,
Construction, Subcontractor and Vendor documents will send by Wrench software.
• Prepared and maintained AFC and As-built photostat books: These books were prepared for detailed
engineering or construction engineering projects, either for in-house use or for onward transmittal to clients
during project closeout. Contribute to compilation of final project dossiers, as built portfolios and archiving. This
involved performing document quality checks in accordance with company engineering document control
procedures.
• Performed file backup: Ensured proper storage and archiving of electronic registers by performing regular
file backups. This was crucial for maintaining the integrity and accessibility of project documentation over time.
• Electronic Document Management Systems (EDMS): Independently handle all aspects of Project
documentation utilizing various document control practices and Electronic Document Management Systems
(EDMS). All communication for submission for client is only ACONEX.
Bachelor 07 October 2011
Bachelor's in Computer Science and AdministrationBachelor's of Science (Computer Science & Administration)