Experience as Project/Contracts Coordinator & Administrator

• Employer

  OQC Abu Dhabi

• From

  15 March 2012

• To

  29 July 2022

• Detail

   Working with project manager for planning projects and preparing documents.
   Adjust priorities to ensure that all results are produced to the required standard
  and all timelines are achieved, resourceful in the completion of projects.
   Ensuring Project adheres to Framework & all documentation is maintained
  appropriately for each project.
   Involved in Coordinating projects from inception to completion.
   Track and manage incoming & outgoing paperwork/Correspondence of
  Projects.
   Keep all members of the team up to date with current information and
  paperwork.
   Process and follow up for site required documents (LOA, CICPA, H2S) as per
  ADNOC requirements.
   Assisting the organizations in preparing Contracts and Agreements.
   Prepares or reviews Client/Supplier Contracts and Purchase Orders.
   Prepares or reviews Subcontractor Contracts and Amendments.
   Prepare quotations for Clients when tenders or inquiries were invited.
   Update on regular basis Contractual data basis (Ongoing Contracted Personnel
  table, Subcontractor table, Frame Agreements list).
   Maintain all Project/Contract files both electronic & hard copies.
   Review contracts and Purchase Order documents for completion and signatures.
   Explaining and negotiating with the Clients and Subcontractors’ on various
  Contract/PO Terms.
   Overseeing the Contract or Purchase Orders signed by the Clients and ensuring
  whether all the points are accepted by both the parties.
   Making requests for approving any amendments or Variation Orders regarding
  contractual changes or extension of contracts.
   Record & Update Contracts Agreement and Purchase Order’s in the system (SAP
  CRM).
   Responsible for handling the Contracts/Projects finances.
   Process Contracts/Projects Guarantee’s & Insurances.
   Sending PPC, Invoices & SOA to the regarding clients for related
  Contracts/projects.
   Analyses and update the subcontractor files with agreements.
   Confirming the bids from other firms and negotiates contracts with the
  customers as well as the suppliers.
   Organize a filing system for important and confidential company documents.
   Providing administrative support as needed.
   Supporting department managers, staff, and CEO.

Experience as Project Coordinator & Administrator

• Employer

  Larsen and Toubro Limited ECC Construction group, Abu Dhabi, UAE

• From

  10 October 2022

• To

  30 April 2023

• Detail

   Working with project manager for planning projects and preparing documents.
   Coordinate, track and monitor the progress of the deliverables, escalate issues
  as appropriate and provide regular status updates to the PM.
   Coordinating with the different departments and team members for the
  successful execution of project activities and ensure the project is on track.
   Schedule Clients meetings and presentation and facilitate the communication
  between the Project Director, PM and the stakeholders, documents action items
  and distributes Minutes of Meeting.
   Supporting the execution of all administrative tasks during the project.
   Performs other related duties as assigned.
   Assisting and supporting the Project Manager in their daily duties.
   Tracking and managing incoming & outgoing paperwork/Correspondence of
  Projects.
   Keeping all members of the team up to date with current information and
  paperwork.