Summary of Career
Experience as Document Controller
ADNOC Group
10 January 2011
31 August 2016
Company 3 Civil Projects Division Office, ADNOC, Ruwais
Position : DOCUMENT CONTROLLER / PROJECT COORDINATOR
Period : Jan. 2011 to May 2017
Client : Abu Dhabi National Oil Company
Contractor : Al Jaber, System, Alsafer, Medmec
Sk construction, Gulf Contractor, Ammana
Responsibilities:
• Reporting Directly to Project Manager
• Experience in Buildings, Villas, Substation, Infrastructure, Pipeline Etc
• Preparing various forms and documents for approvals and routine.
• Preparing, receiving distributing all Projects Documents.
• Preparation of Customs Clearance Documents and Clear the Customs through Online.
• All Office Correspondence for Department Manager.
• Maintenance of day-to-day filing and retrieval operations and all documents are filed in safe custody and making records easy and fast for retrieval by computerized system.
• Distribute the electronic incoming and outgoing letters and documents using E-correspondence and other software used by company.
• Document classification, sorting, filing, archiving and retrieval of document in accordance to project document indexing and filing system. Prepare occasional reports as may be required.
• General Office Administration.
• Coordination with other departments / Units.
• Coordination with Higher Management of Consultant’s / Contractors / Subcontractors.
• Arranging Higher Management Meetings.
• Coordinating with other departments within ADNOC on day-to-day activities.
• Process / Log Mobilization Sheet of PMC Staff.
Experience as Document Controller
Al Geemi Partners
13 November 2024
To date
Company 1 Al Geemi Contracting -ADNOC Project
Position : DOCUMENT CONTROLLER / PROJECT COORDINATOR
Period : NOV 2024 TO Present
Project : Design and Construction Diamond Package 2 (Taziz)
Client : TAZIZ and ADNOC
Contractor : Al Geemi Contracting
Responsibilities:
• Assisted Project Managers in planning, scheduling, and resource allocation for multiple ongoing projects.
• Monitored Project timelines and deliverables to ensure compliance with deadlines.
• Facilitated communication between internal teams, vendors, and clients.
• Maintained detailed Project documentation including meeting minutes, status reports, and risk logs.
• Prepared and delivered regular Project updates to stakeholders
• Supported budgeting and procurement activities as needed.
• Ensured adherence to project management methodologies and best practices.
• Managed the transition from paper to digital document control, reducing document loss incidents by 80% and improving data security.
• Created a comprehensive document cataloging system, improving document traceability and accessibility for all team members.
• Assisted in the development of company-wide document control policies and procedures, ensuring adherence to industry best practices and regulatory requirements.
• Implemented a new document management system, resulting in a 30% reduction in document retrieval time and significantly improving operational efficiency.
• Managed the distribution and storage of over 10,000 project documents, ensuring 100% compliance with company and regulatory standards.
• Developed and conducted training sessions for 50+ staff members on document control procedures, enhancing team understanding and adherence to company policies.
• Conducted regular audits of document control processes, identifying and rectifying discrepancies that improved data accuracy by 15%.
• Collaborated with cross-functional teams to ensure seamless integration of document control procedures, resulting in improved inter-departmental communication and efficiency.
Bachelor 31 July 2007
Bachelor of Commerce Grade "B"Diploma Computer financial Accounting