Experience as Office Assistant

• Employer

• From

  09 September 2008

• To

  01 April 2012

• Detail

   Offered assistance to the Project Manager to perform various duties included in Controller of Examination Department.
   Developed an online question bank named National Online Examination System (NOES), inaugurated by Cabinet Minister of Communications & IT in November 2011.
   Supervised a team of DEOs to frame question bank in e-format.
   Led the scanning ofthe identified books and OCR of scanned material while finalizing the question through master verifier.
   Ensured the timely execution of various online /offline entrance & recruitment examination at national and state level; offered assistance to the Vigilance Officer in numerous confidential matters.
   Assisted to Project Manager to supervise/expedite all administrative work of Controller of Examination Department.

Experience as Purchase Executive

• Employer

• From

  02 April 2012

• To

  31 January 2016

• Detail

   Reported to Joint Director-Procurement to execute numerous purchase activities for streamlining the online mode for In-house & Business Projects.
   Ensured the timely execution of process for Open/Limited tenders depending upon the financial implications and type of procurement.
   Dealt with pre-bid meetings along with complementary arrangements while interfacingwith suppliers, vendors and clients for various activities like pre-bid meetings, queries with all necessary details, financial implications, anticipated time limit & budget approvals, etc.
   Saved the records in both manually & electronically for fetching the purpose of internal and external (CAG) audits in future.
   Assured timely uploading of tender documents on CDAC website and CPPP (Central Public Procurement Portal).
   Controlled the CAMC/AMC of various IT (Desktop, laptop, servers, various softwares) & electrical machines(DG Sets, AC Plants, Motors, Transformers, Battery Bank & EPABX Exchange) and equipments and service providers such as taxi, internet & software, housekeeping materials, stationary providers, and maintain the records & performance assessment for further use.
   Developed vendor database, tracked purchase orders details and ensured timely delivery of material; checked the office supplies, maintained the inventory log.

Experience as Admin Assistant

• Employer

• From

  01 February 2016

• To

  13 October 2017

• Detail

   Offered assistance to the Group Head & Section In-Charge to execute the academic, administrative and academic procurement activities.
   Coordinated activities related to concerned bodies, agencies and students which involved report compilation for various academic agencies and in-house records.
   Conducted the internal & external audits viz. NAAC, ISO Certification, finance, annual audit and Drills & Camps such as fire mock drill, disaster management, arrangement of health checkup and fitness camp.
   Managed both the online/offline correspondence with various agencies/bodies, faculties and students.
   Conceptualized and planned an online data bank for the records of students and academic activities for future reference.

Experience as Junior Assistant

• Employer

• From

  18 October 2017

• To

  To date

• Detail

   Offering support & assistance to Sr. Finance Officer in processing of accounts, transactions and organization’s procurement issues including financial report creation on a regular basis.
   Providing administrative support to ensure efficient operation of the office.
   Supporting managers and employees through a variety of tasks related to organization and communication.
   Responsible for confidential and time sensitive material with familiarity with a variety of the field's concepts, practices and procedures.
   Providing assistance with different budgeting and bookkeeping activities; keeping databases in check and update them regularly
   Controlling the office supplies state and ensuring it is in accordance with office needs
   Submitting financial and procurement forms for the purpose of checking account balance, facilitating purchasing, etc.
   Developing analyses and reports on regular basis and monitoring individual accounts.
   Ensuring timely follow up for business invoices while preparing various financial spreadsheets.
   Assessing the audit financial statements and reports to ensure all calculation and data entries accurately.
   Resolving errors identified by conversing with employees and/or clients while initiating the payroll and payment for contract staff employees.
   Showing adherence to the organization’s, procedure and annual budget and assisting Deputy Secretary in finance and procurement meetings; proposing changes and improvements to increase accuracy, efficiency and cost reduction.