Experience as Office Manager

• Employer

  Osmani & Company (Pvt) Limited, Multan, PAKISTAN.

• From

  01 November 2014

• To

  30 November 2015

• Detail

  1- Handling all the administrative work, prepare and review correspondence such as memos, letters, and emails.
  2- Maintaining daily manpower progress report and make sure timely reply of all correspondence as required.
  3- Established and maintained an effective filing system for all the confidential documents and reports and ensure they are stored in a safe and secure location.
  4- Maintaining appointments diary, receive visitors, arrange meetings, and coordinate all logical needs for the smooth running of the project.
  5- Maintaining accounts payables, receivables, preparing invoices for a different project, and timely submitting to clients.
  6- Managing the payroll system, workers leave salary and gratuity.
  7- Ensuring personnel files are up to date and secure.
  8- Keeping company machinery and vehicle service record up to date.
  9- Liaise with facility management vendors, including cleaning, catering, and security services.

Experience as Office Manager / Document Controller

• Employer

  EA Consulting Pvt. LTD

• From

  01 December 2015

• To

  30 June 2016

• Detail

  1- Organizing team off-sites/outings, brainstorming sessions, and other trips.
  2- Assisting in the onboarding process for new hires, and execute it when new members join.
  3- Helping with the general recruiting process (intro on phone calling and on screens, etc.) and recruiting coordinator.
  4- Managing the financial aspects of the company including light accounting, invoicing, payroll, expense reports, and travel approvals.
  5- Maintaining personnel files and records with effective filing systems.
  6- Attendance tracking and enrolling new users onto the biometric system.
  7- Managing administrative tasks pertaining to mail, courier services, calls, schedules, and meetings.
  8- Handling all office supplies and stock of pantry, consumables, machine maintenance, office phone maintenance, and cleaning services.
  9- Petty cash management and monitoring of expenditures.
  10- Travel arrangements for management and staff (when required).
  11- Managing and outsourcing IT requirements and issues.
  12- Contributing to team effort by accomplishing related results as needed.

Experience as Office Manager

• Employer

  Nishat Emirates General Contracting L.L.C.

• From

  13 July 2016

• To

  30 April 2020

• Detail

  1- Presenting organization, coordination, and direction to all administrative and legal operations while ensuring strict compliance with all organizational policies/methodologies including labor / Government Laws.
  2- Recruitment of employees as per requirement.
  3- Administering HR-related documents like offer letters, contracts, etc.
  4- Communicating effectively with key officials at government organizations, facilitating documents/information on time to smoothly secure employment/residence visas for employees.
  5- Fostering a legal complaint environment by ensuring all approvals/licenses are valid / renewed on time.
  6- Administering insurance for medical, vehicles, and equipment including renewal and updating of ownership details for vehicles and equipment.
  7- Prioritizing assigned tasks to meet multiple deadlines, routinely updating seniors on various office issues along with recommendations on process enhancement.
  8- Maintaining & updating payroll records to timely process through WPS.
  9- Assisting and following up on implementing local HR policies, procedures.
  10- Directly reporting to the Managing Director