Experience as Administration Assistant (import, export, Customs, PRO & local procurement)

• Employer

  Dodhys Medical Limited

• From

  23 March 2003

• To

  31 December 2006

• Detail

  • Tracked shipments & handled documentation & clearance of import & export shipments at Customs.
  
  • Prepared documents for presenting to banks against Letters of Credit.
  
  • Sent RFQs & received quotations for freight charges from freight forwarders for export shipments & made bookings and prepared local and foreign purchase orders.
  
  • Prepared and applied documents related to obtaining different kinds of visas and all issues related to Immigration in co-ordination with the Legal Department and Investor Services Department of the Free Zone Authority.
  
  • Maintained purchase, sales and employee files along with Customs and Immigration related documents.
  
  • Maintained database of prices of raw materials required in the manufacturing process.
  
  • Wrote correspondences and quotations in Arabic and English.

Experience as Customer & Sales Support (contracts, import/export documentation, titles, AR)

• Employer

  Ritchie Bros. Auctioneers

• From

  07 August 2007

• To

  05 February 2020

• Detail

  • Reviewing auction sale contracts to ensure compliance to legal policies & VAT regulations, identify potential risks which might cause delay in payments & ensure contract conditions are met in regards to payment terms & conditions.
  
  • Tracking shipments, checking documentation & titles & following up with consignors & territory managers for deliveries & assisting them as required.
  
  • Organizing Port/Customs clearance & transportation by coordinating with clearing agents & haulage companies for timely and smooth Port / Customs clearance & movement of shipments from the port to the yard in a quick, efficient & cost effective way.
  
  • Preparing documents related to deliveries, shipments & titles transfer; Customs gate passes for local equipments, NOCs, sales letters, invoices, packing lists, certificates of origin & any other documents as per the requirements of the sellers, buyers & agents.
  
  • Handling invoices & purchase orders from suppliers / service providers & coordinating with them for timely receipt of invoices before the set deadlines & preparing purchase orders after checking that the invoices received are accurate.
  
  • Reconciling bank statements of 4 bank accounts with AR on a daily basis and posting the payments.
  
  • Advising Customs clearance procedures & solutions to sellers & buyers for duties paid & duties not paid equipments for shipments by sea, land & air; export, free zone internal transfers, free zone to free zone transfers, export from local to free zone, import to local from free zone & import for re-export to local from free zone.
  
  • Following up with buyers regarding their duty deposits related to Dubai Customs & processing refunds after completion of Customs export documentation.
  
  • Managing data collection, verification, entry & report generations by coordinating data collection & data verification of equipments against documents / titles, entering data of related documents / titles in the company software & generating different reports both pre & post auctions for checking data quality & compliance in the company software.
  
  • Assisting different departments by creating automated Excel files using Excel formulas & Excel VBA as and when required for generating different reports pre & post auctions & tax invoices.
  
  • Organizing & maintaining physical & digital filing system for auction sale contracts, titles & ownership documents related to an average of 8000 to 10,000 equipments worth approximately USD 160 Million annually both pre & post-auctions for easy retrieval & tracking.
  
  • Documenting the documentation procedures & information required on documents & informing consignors and territory managers in case of any changes to ensure smooth documentation process to avoid delays in Customs clearance, costly & time consuming amendments of the documents.