Sk Shakil Ali
Administrative Assistant
Abu Dhabi
Summary of Career
1. Handling all project related documents incoming and outgoing to clients and subcontractors.
2. Assisting managers in day to day activities including the coordination of the daily meetings and preparation of agenda, appointments with delegates and fixing schedules & deadline as per travel calendar.
3. Organizing and maintaining project correspondence, administrative records, and preparation of external and internal business documents, communications and presentations.
4. Writing & replying E-mails, highly confidential memos, official letters & preparing reports monthly, quarterly, six- monthly and yearly.
5. Managed office inventory by restoring supplies and placing purchase orders to maintain adequate stock levels. Apart from that careful budgeting & cost-effective solution.
6. Taking responsibilities of other Administration team members in their absence.
7. Keeping track and help to renew various office agreements on an annual basis & maintain the utmost discretion when dealing with sensitive topics.
8. Optimal Handling of Petty cash and prepare monthly petty cash reports to meet the requirement of the office.
9. Addressing employee queries & documents, maintaining employee database, streamline processing procedures for various employee documents to improve traceability.
10. Providing general administrative and clerical support to the administrative officer and HR through personal document management, calendar organization and collateral preparation for meetings.
Implemented new record filing system and organizational practices, saving the company ? 30,000 per year in contracted labor expenses.
Developed and updated spreadsheets and database to track, analyze and report on performance standards.
Experience as Administrative Assistant
Multi Mantech International Pvt Ltd
12 April 2014
31 July 2015
Daily recording & reporting of Attendance in time, and processing the same for monthly salary.
Optimal Handling of Petty cash and prepare monthly petty cash reports to meet the requirement of the office.
Keeping track and help to renew various office agreements on an annual basis & maintain the utmost discretion when dealing with sensitive topics.
Created PowerPoint presentations used for business development and generated reports for financial and facility management.
Providing general administrative and clerical support to the administrative officer and HR through personal document management, calendar organization and collateral preparation for meetings.
My overall focus was for maintaining the Database of whole projects in soft copy for easy & quick retrieval of the same.
Addressing employee queries & documents, maintaining employee database, streamline processing procedures for various employee documents to improve traceability.
Experience as Office Assistant
WAPCOS Ltd
16 December 2015
25 December 2019
Handling all project related documents incoming and outgoing to clients and subcontractors.
Assisting managers in day to day activities including the coordination of the daily meetings and preparation of agenda, appointments with delegates and fixing schedules & deadline as per travel calendar.
Organizing and maintaining project correspondence, administrative records, and preparation of external and internal business documents, communications and presentations.
Writing & replying E-mails, highly confidential memos, official letters & preparing reports monthly, quarterly, six- monthly and yearly.
Managed office inventory by restoring supplies and placing purchase orders to maintain adequate stock levels. Apart from that careful budgeting & cost-effective solution.
Taking responsibilities of other Administration team members in their absence.
Bachelor 16 July 2013
Bachelor's Degree in Commerce (B.com), Utkal University, Odisha, India