Mohammed Suni
Sr. Document Controller/Administrator
Abudhabi
Summary of Career
1. Responsible for complete document management, filling, control of documents, management of document follow for the mega Pipeline project.
2. The job involved managing more than 20,000 technical, commercial and confidential documents.
3. The Documents flow and control was done using Electronic Document Management System (EDMS),ACONEX,BAAN and in Excel format.
4. Responsible for all document interfaces between Clients, Contractor, Vendors and Third parties.
5. Responsible for all administrative works
6. Assisted Project Manager and other technical persons in their activities.
7. Payroll support to Finance team especially during annual leave, final settlements and routine monthly payroll time.
8. Created staff personnel records both in soft and hard copies.
9. Joint auditing is being conducted every six months by the consultant (Louis Berger Qatar)with my company’s QA/QC department.
10. Responsible for complete documentation (all types of drawings, Transmittal’s, HSE documents, QA/QC documents, Incoming & Outgoing letters,RFI, etc.), filling, control of documents, management of document follow for the mega construction project.
Experience as Documentation Assistant
01 September 1998
31 March 1999
? Preparing manuals for Purchase, Maximo and Smart Stream
? Assisting project manager in his activities
? General office administration
Experience as Document Controller
01 April 2000
31 May 2004
? Document Controller (both Engineering and Production dept.)
? The Document flow and control was done using BAAN as well as in Excel format
? Basic Network Support
? System Backup (NT Backup)
Experience as IT Coordinator / Document Controller
01 May 2004
29 June 2006
? Coordination of IT Purchase requirement for our client Union Water & Electricity Company, Fujairah Water & Power Plant.
? Helping in all documentation activities.
? Systems, Network and Database (Bespoke) Administration
? Technical Support and Coordination for the team
? System Backup (VERITAS Backup)
Experience as Document Controller
01 February 2007
28 February 2009
? Responsible for complete document management, filling, control of documents, management of document follow for the mega Pipeline project.
? The Document flow and control was done using Electronic Document Management System (EDMS) as well as in Excel format.
? The job involved managing more than 20,000 technical, commercial and confidential documents.
? Responsible for all document interfaces between PDO, Contractor, Vendors and Third parties.
? Responsible for administrative works of the Project including liaison and approvals.
? Assisted Project Manager and other technical persons in their activities.
? Preparing weekly and monthly project reports.
Experience as Dy. Manager Admin & Senior Document Controller
03 August 2009
28 February 2011
? Responsible for complete documentation (all types engineering documents, HSE documents, QA/QC documents, Incoming & Outgoing letters, Memos,MOM etc.), filling, tracking &control of documents, management of document follow for the mega project.
? The Document flow and control is maintaining in Excel format.
? Preparing weekly and monthly project reports.
? The job involved managing all technical, commercial and confidential documents.
? Responsible for all documents interfaces between FERNAS, Sub-Contractor and Third parties.
? Responsible for all administrative works of the Project including liaison and approvals.
? Handling various administrative tasks with diligence.
? Dealt with suppliers and purchasing office requirements.
? Preparing Minutes of Meeting.
? Monitoring status of all facility in office and ensured everything was in top condition.
? Assisting Project Director and other technical persons in their daily activities
Experience as Senior Document Controller
01 February 2012
30 January 2014
? Responsible for complete documentation (all types of drawings, Transmittal’s, HSE documents, QA/QC documents, Incoming & Outgoing letters,RFI, etc.), filling, control of documents, management of document follow for the mega construction project.
? Joint auditing is being conducted every six months by the consultant (Louis Berger Qatar)with my company’s QA/QC department.
? Prepares transmittal for all documents.
? The job involved managing more than 5000 technical and commercial documents.
? The Document flow and control is maintaining in ACONEX as well as in Excel format.
? The job involved managing all technical, commercial and confidential documents.
? Responsible for all documents interfaces between Client & Subcontractors.
Experience as HR Executive
01 March 2016
29 June 2017
? Implemented effective HR Policies to ensure all practices are in compliance with employment regulations and as per Labour Law.
? Maintaining and accurately updating the Employees Leave Database and ensuring that leave application forms are approved by Management and are submitted by employees in a timely manner.
? Created 30+ employee’s personnel records both in soft and hard copies.
? Providing orientation and internal training to all existing and newly recruits.
? Responsible for organizing and conducting interviews.
? Medical Insurance for employees as per the latest Government notifications
? Providing a comprehensive HR support services to all in mates of the organization.
? Preparing all kind of official memos pertaining HR/Admin
? Central Administration support services.
? Responsible for all kind of Admin activities.
? Visas arrangements for the group officials as and when required.
Experience as Administrator & Sr. Document Controller
01 January 2018
31 August 2019
? Implemented and maintained document control processes and procedures.
? Manage all flows of documents (both Transportation and construction) in Excel sheet as well as hardcopies.
? Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, review, dispatch, recording and archiving)
? Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients).
? Ensure all drawings/documentations are correctly numbered, identified, distributed and filed/stored.
? General document control activities such as photocopying, scanning, analysis of supplier’s documents compliance with regarding numbering etc.
? Establish and maintain the Master Document Register.
? Receive customer payments.
? Preparing Invoices.
? Preparing quotations and submit to customers
Bachelor 26 January 1998
Bachelor of Commerce - Calicut UniversityOther 26 February 1998
Honors Diploma in Network Based Computing - Networking Technologies, MS Access, C/C+ @National Institute of Information Technology (NIIT)Other 28 May 1998
Diploma in Relational Database Management System - Oracle 8.0 and D2K @ Software Solutions India Ltd.