Experience as Proposal Officer

• Employer

• From

  19 April 2009

• To

  04 December 2014

• Detail

  Proposal / Bid Coordinator. Deutsche Babcock LLC, Abu Dhabi
  
  Key Responsibilities (Site based):
  
  Prepared Final assessment sheet (Additional Works)
  Job cards placing to appropriate area in-charge
  Daily work progress for all site areas
  
  Key Responsibilities (Office Based):
  Focal point of coordination between clients and my company.
  Develop and maintain company portfolio and specific profiles.
  Proposal Screening
  Manage Pre-Qualification process with new clients and new areas with existing clients.
  Manage all online registration/qualification/bidding procedure as per client’s requirements.
  Managing day-to-day queries with reference to on-going & submitted tenders/proposals.
  Compilation and submission of tenders and related follow-up.
  Responsible for complete technical bid.
  Requested by Sector Heads develop proposal strategy including storyboarding, development of USPs, competitor
  and SWOT analyses, etc.
  Requested by Sector Heads take responsibility for management of proposals including submission of tender
  queries, organizing review of terms and conditions, internal approvals to comply with Group Directives, ordering
  of tender bonds, arrangement of internal bid reviews, management of bid Programme, etc.
  Develop a library of standard methodology text for proposals and make available across the Unit.
  Develop library of project references for proposals and make available across the division.
  Develop and keep updated key staff CVs with variations to suit different types of project/client.
  Work with graphic design staff and Central BD team to improve visual quality of proposals.
  Monthly Reporting of Project Monitoring for Board Approval.
  Development & control of progress measurement and status system in order to timely & effectively deliver the
  departmental KPIs.
  Responsible for preparation & compilation of all Techno-commercial bids, directly coordination with departmental
  & company heads.
  Manage sub-contractor & vendor bid tabulation and evaluation process.
  
  Project: (2009 -2010)
  Reverse Osmosis Plant Mechanical Erection & Piping Works, Fujairah, U.A.E
  Main Client: SEMBCORP
  Sub Con: OTV
  

Experience as Proposal Officer

• Employer

• From

  18 December 2014

• To

  03 December 2019

• Detail

  Key Responsibilities
  
  Evaluation of Initial Inquiry with the Sales and Estimation Team
  Track and manage the progress of works with the presentation of Final bids to COMPANIES on the projects.
  Assessment of Prequalification/RFI/EOI and ITT/RFP documents, Prepare the responses and production with
  accurate documents.
  Exercising full responsibility and authority for complex government proposals and bid preparations.
  Preparation of Presentation Materials.
  Coordinating proposal efforts with the technical division, contracts department, contractors, subcontractors,
  finance department and human resources.
  Overseeing the proposal team; coordinating efforts and ensuring all timelines are met.
  Finalization of all proposal activities as per the proposal procedure.
  Ensuring proposals are in accordance with FARs.
  Adhere to all safety rules.
  Ability to ensure that complete bid submission receive the best possible response in terms of completeness,
  appropriateness and that the best-added value options have been provided for the COMPANIES.
  Prepare the notes and presentation for the Kick off meeting of all proposal.
  Responsibility for preparation/review and formatting of the proposal write-ups.
  Consolidation of all inputs from engineering and make a final report.
  Focus the matrix of responsibilities of Proposal / bid preparation based on the deadlines given by COMPANIES
  Prepare and lead the Proposal Turnover meeting with supporting documentation.
  Keeps updated records of all clarification issued by Bidder and COMPANY.
  Proposal Status weekly basis
  Sire Visit arrangement from initial stage including LOA, Medical, and Gate Passes.
  
  Job Skills:
  
  Customer Focused
  Ability to build relationships, both internally with the estimating team, design team, commercial team, sales teams
  and operational delivery sector to deal with the client's representatives and the subcontractors tendering for work
  on the project.
  Working knowledge of construction documents, drawings and specifications.
  Knowledge of ISO guidelines
  knowledge in Oil & Gas document management activities
  Capable of setting up and maintaining an EDMS system
  Capable of understanding the interface between other systems (client, contractors, suppliers, etc.)
  Strong communication, prioritization and organizational skills.
  Excellent English spoken and written skills.
  Analytical problem solving and organizational ability.
  Strong interpersonal skills and ability to work with others in a positive and collaborative manner.
  Demonstrated ability to work accurately, follow instructions/schedules/timelines and handle multiple priorities.
  Polished, professional, well-organized, and eager to learn and be challenged.
  Well-versed with use of MS Office applications Word, Excel, power point, Visio, as well as Adobe Acrobat, etc.
  Works under minimal supervision, commitment to work in pressure if required, interested to work as part of a
  growing team
  Familiarity with Technical Documentation (Specifications, drawings, design analysis, quality manuals, software,
  external standards, validation protocols, department procedures and work instructions, etc.).