LAVINA SALDANHA
Executive Secretary/Sales Executive
Dubai
Summary of Career
1. ? Managed, organized and assisted in responding to all correspondence for the Managing Director; ? Prepared timely dissemination of company reports & slide presentations for board meetings
2. ? Organized conference calls, special events, co-coordinating with all departments & reporting to MD
3. ? Managed meetings for the Senior Management team - Administration of executive/departmental meetings, preparing agendas, circulating papers, tracking action points, tracking minutes.
4. ? Requesting quotations from courier companies, booking courier and follow up
5. ? Planning Company driver schedules for various office related works. Flight & hotel bookings for the MD and all other employees. Preparing JAFZA entry gate passes, sorting and distributing post, monitor office supplies
6. ? Monitoring company websites email and forwarding to concerned department; ? Attending the front desk in the absence of the Receptionist
7. ? Preparation of Sales Contracts and follow up for payment Preparation of “Letter of Credit” (LC) documents
8. Generate detailed monthly, quarterly and annual sales reports
9. ? Handling Email & Telecon Purchase Inquiries and successfully converted to Sales - 70% of the opportunities
10. ? Provide in-depth product knowledge including features, benefits, and overall value based on customer budget
Experience as Sales Executive
Easy Media Company
02 January 2018
09 December 2018
Responsibilities:
? Handling Email & Telecon Purchase Inquiries and successfully converted to Sales - 70% of the opportunities
? Provide in-depth product knowledge including features, benefits, and overall value based on customer budget
? Visiting Customers to close deals, organizing product demos, follow-up meetings
? Negotiations
? Preparation of quotations, follow up and finalizing the business and sending Proforma Invoice
? Ensuring timely sourcing/production by communicating/follow ups with Procurement /Production department
? Ensuring customer requirements are delivered on time and gather feedback from customer, Follow up for payment
? Collecting feedback from customers about the product & services
? Addressing customer complaints as they arise
Achievements :
? Built a strong client pipeline through assertive telecalling, networking, utilizing referrals and online tools
? Cultivated new business through prospecting more than 50 client phone calls per week
Experience as Executive Secretary to the Managing Director/Admin HR Assistant
BOLD International FZCO
02 August 2015
30 April 2017
Responsibilities:
? Managed, organized and assisted in responding to all correspondence for the Managing Director
? Prepared timely dissemination of company reports & slide presentations for board meetings
? Maintained highly effective organizational and filing systems including quick & thorough indexing, filing & offsite
storage, resulting in easy access to critical information & streamline office functioning.
? Organized conference calls, special events, co-coordinating with all departments & reporting to MD.
? Managed meetings for the Senior Management team - Administration of executive/departmental meetings, preparing
agendas, circulating papers, tracking action points, tracking minutes.
? Requesting quotations from courier companies, booking courier and follow up.
? Collecting Daily Sales Reports and Daily Cash Collection Reports from different branches based in Riyadh, Dammam,
Jeddah & Dubai.
? Planning Company driver schedules for various office related works.
Flight & hotel bookings for the MD and all other employees.
Preparing JAFZA entry gate passes, sorting and distributing post, monitor office supplies.
? Provide administrative and clerical support to other departments
? Monitoring company websites email and forwarding to concerned department
? Sending notices to departments and employees on behalf of & as required by MD
? Attending the front desk in the absence of the Receptionist
Experience as Secretary to the Director/Admin Assistant
Qatar Steel Company FZCO
01 February 2007
30 April 2011
Responsibilities:
? Handling daily business & confidential correspondence, communicating and cascading information.
? Preparing timely dissemination of company reports & slide presentations for board meetings
? Preparation of Sales Contracts and follow up for payment Preparation of “Letter of Credit” (LC) documents
? Handling Customer Complaints, tracking and organizing resolutions with teams.
? Co-coordinating with Production, Logistics, Dispatch & Accounts department for executing orders in stipulated period of time.
? Generate detailed monthly, quarterly and annual sales reports.
? Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
? Attending the front desk in the absence of the Receptionist
Experience as Secretary to the Principal/Admin Officer
St. Aloysius Evening College
01 August 1998
31 January 2005
Responsibilities:
? Executed all the administration tasks for the Evening College with a student population Over 1200 students and 41 faculty members.
? Tracked the attendance and presented meaningful trends and concerns
? Assisted the Accounts team to maintain the books of accounts.
? Arranged examination activities including pre - data required by the management.
? Single point resource for all the administrative activities for the College at the Pre-University College.
Bachelor 01 March 1989
Bachelor of Arts (BA)Bachelor 01 April 1992
Bachelor of Law (LLB)Other 01 August 1993
Post Graduate Diploma in Computer Application (PGDCA)