Raja Zahid Siddique
Office Administrator, Document Controller, Secretary, IT Support Engineer, Academic Coordinator, IT Teacher
Dubai
Summary of Career
1. I am Immediately available. A Multi Skilled Professional working since May 2014 in UAE Construction Industry as Office Administrator, Document Controller, Secretary and IT Support Engineer. Proficient in Managing internal culture and make the office a great place to be. Managing the team on a day-to-day basis. Responding to customer enquiries. Organizing staff training. Support HR including managing the review process. Managing relationships with outsourced partners.
2. Having proven experience to Develop and implement Electronic Documents Management System (EDMS) using MS Excel and MS Access accordance with company policy and procedure.
3. Proficient in operating EDMS/ERP (Electronic Document Management Systems) like DAMAC CONNECT, ACONEX, INAXUS and Microsoft Dynamic AX
4. Having extensive experience for creating and Managing various types of document like Letters, Memos, Presentation, Reports, Inspection Request(IR), Material Submittal (MS), Document Submittal (DS),Non Conformance Reports(NCR), various types of Presentation, Office Orders.
5. Extensive Experience to Prepare Different Types of Daily, Monthly and Yearly Reports using Excel Function and Formulas like PIVOT TABLE, VLOOKUP, HLOOKUP, SUMIF, COUNTIF etc.) .Handles the daily administrative and HR duties of the company and assist managers with recruitment, record maintenance, daily attendance and payroll processing, and provide clerical support to all employees. Manage office operations accordance with company policies. Provide front desk support to guests and clients. Greet
6. Extensive experience as a Secretary with top Level Management like Projects Director, General Managers, CEOs, Commanding Officers, Principals.
7. Proficient with major IT Support Services like LAN/WAN, Structure Cabling, Printers, IT Infrastructure Design and Planning, IT Security, IT Inventory, Data Protection, Data Recovery. Installation/Configuration and Troubleshooting of:-Printers/Scanners/Copier/Fax Panasonic, Canon, HP, Dell, Utax, Konica Minolta Computers/Laptop/Tablets/Smart Phones like Hp, Dell, Compaq, Lenovo, Samsung, HTC, Toshiba, Panasonic, IBM, Acer, LG, Sony, Microsoft and Apple Cisco Router and Switches (SF-300 Series)
8. More than 15 years’ experience as ICT Teacher, Academic Coordinator, School/College Administrator and System Support Engineer in Pakistan. IT Subject Taught: DOS, Windows, MS Office, Introduction to IT, C, C++, VB, and Computer Applications In Business, Networking Essential, Software Engineering, SQL, MS Access, Operating System Design and Architecture, Data Structure
9. Author of 02 Books for ICS students under Federal Board of Intermediate and Secondary Education Islamabad Pakistan
10. Being an Ex-Pakistan Navel Person I keep an eye on all Office/Site/Projects operation regarding Security. Performed duties as Chairman Disciplinary Committee at various Colleges. Full understanding of Students Problems both Academic/Personal
Successfully Completed IT Infrastructure with in 23 Days for the Project DAMAC AKOYA CARSON TOWERS DUBAI. This Project was consists of 300 Nodes Including Desktop Computers, Laptops, Mobiles Phones, Printers, Tablets, I Pads, I Phones, Windows Phones, Copiers machines, IP Phones, PBX System and Bio Metric System for Attendance, Cisco Routers and Switches and NEC PBX IP Telephonic System, CCTV. Install and Configured BIO Star Attendance System using Bio Metrics/ID Card Installed and Configured of CCTV system for the project with 12 CCTV Camera with remote Monitoring. Installed and Configured Dell Sonic wall Firewall NSA 200/250 and Cisco Switches SF300 Series Installed and Configured NEC Univerge/SV 8100/9100 for 16 Digital and 32 Analog Extensions
Got the Appreciation Letter from Commanding Officer PNS KARSAZ Karachi in 2000
Participated as Delegate in many IT Conferences and Exhibition
I Trained my Student for all Pakistan FGEI(C/G) Naat Competition ISLAMABAD and he Secured 2nd position. My Student Ali Abbas Secured 2nd position in all Pakistan FGEI(C/G) Naat Competition. I prepared his self for this competition and teach him how to recite Naat in perfect way and pronunciation the very famous naat "Muj mean un ki sana ka saleeqa ka kahan" originally recited by Al Haj Fasehi uddin Soharwardi. This was first time in FG College Jhelum Cantt history to secured any position at National Level
Online CISO Course from Cybrary
I completed Security in Enterprises Certificate Online From Microsoft
Experience as Administrator/Document Controller with IT Support
31 May 2014
30 June 2020
Running Project DAMAC AKOYA CARSON TOWERS, CLIENT DAMAC) Since Oct 2016
Achievements: -
1. Develop Electronic Documents Management System Using MS Access and MS Excel for Contractor.
2. Install and Configure online Document Management System name "DAMAC CONNECT" for Client, Consultant and
Contractor.
3. Design, implement and Support the IT infrastructure (including Structure Cabling, Patch Panel, Jacks, Faceplate Mounting, Network Racks) for this project which consist of more than Devices like Desktop Computer, Laptop, Routers, Cisco Switches SF300 Series, MFP/Copier Machines, Dell Sonic Firewall NSA 200/250, Biometric Time Attendance System and NEC Univerge/SV 8100/9100 PBAX Telephonic System, CCTV, Design Different IP Classes for Client, Consultant and Contractor.
As a Team Player (06 staff), Responsible for all the administrative duties that included: -
• Archiving /Scanning/Printing - Renaming, recording and filing incoming/outgoing, Electronic/Hard copies of
drawings (Internal and External)
• Ensuring all management system documentation is the current version and easily accessible
• Recording, checking and tracking all incoming and outgoing project documents
• Processing and recording incoming and outgoing vendor data and engineering design drawings
Create/Edit/Maintain and update various types of document like letters, Memos, Inspection Request(IR), Material Submittal(MS), Document Submittal (DS),Non Conformance Reports(NCR), RFI, various types of Presentation, Office Orders.
• Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming &
outgoing), NCR, Inspection Request etc,
• Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room.
• Develop EDMS For Project related Documents Like, NCR, Material Submittal, IR, etc using MS Excel.
• Manage daily emails; send invitation for meetings as per Project Director Instructions.
• Send and updates the approved submittals to Project Managers/Construction Managers & Engineers
• Provide front desk support to guests and clients
• Greet visitors and provide information and handle flow of visitors
• Answer telephone calls and organize staff meetings and executive calendars
• Provide personal and professional support to Project Director
• Assist in interviewing and hiring personnel
• Train new hires with preliminary work information
• Create and maintain liaison with suppliers/vendors
• Assist the HR departments in payroll services by providing attendance information
• Create periodic reports for the managers (using Excel Function and Formulas like PIVOT TABLE, VLOOKUP, HLOOKUP, SUMIF, COUNTIF etc.)
PROJECT COMPLETED, MUHAISNAH RESIDENTIAL SCHEME G+4 , Consultant: Bel-Yoahah (CLIENT AL-WASL) MAY 2014-OCT 2016•
Experience as Lecturer Computer Sciences cum Administrator
15 August 2008
29 May 2014
Subject Taught: DOS, Windows, MS Office, Introduction to IT, C, C++, HTML, VB, Computer Application in Business,
Networking Essential, Software Engineering, SQL, MS Access, Operating System Design and Architecture, Data
Structure
• Handled academic administration of the various Colleges in conjunction with the Heads of Colleges managing
1,300 students.
• Administering and co-coordinating student in admissions, recruitment, examinations and assessment activities
• Liaising with the Colleges/Institutes Office in Jhelum to ensure proper functioning of the colleges.
• Advising faculty on policies and procedures and
• Make appointments, manage calendars and diaries
• Reply to students’ inquiries and correspondence
• Assist new students for their interview schedule and requirements
• Designing & Customizing Training Programs/Teaching Curriculum and Time Table.
• Organizing and developing Training Procedure Manuals and Guides and Course Materials
• Organizing and Managing Students Functions/Activities like Speech Competition, Holy Quran Recitation, Annual
Day Function, Parents and Teacher Meetings,
• Conduct of Examination both Practical and Theory
• Develop Rules and regulation for Institutes
• Investigate/Handle and Manage Student Disciplinary Cases
• Schedule and attend department meetings, distribute agenda prior to meeting, take affective and accurate minutes
of meeting, and share meeting minutes to all participants
• Assist the Department Heads, Committee Chairs, and faculty members when required
• Provide administrative support to an academic team of lecturers, tutors or teachers;
• Coordinate examination department for and assessment processes.
• Handle confidential documents and information
• Set up and maintain well-organized filing systems, Printing, distribution and filing of documents.
• Liaising with potential students, other institutions, government departments and external organization’s
• Administering and Coordinating student recruitment, examinations and assessment activities
• Performed regular maintenance to all computers and related peripherals owned by the University/College/
especially those that are installed for common use such as in classrooms, labs and Library.
• Help and guide to students’ inquiries during the practical classes
• Assist new students for their interviews practical schedule and requirements
• Designing/Developing & Customizing Practical Training Programs.
• Organize and developing Practical Training Material/Manuals and Course Materials such as Handouts.
• Assists students, faculty and staff in the installation, configuration, and ongoing usability of desktop computers,
peripheral equipment and software within established standards and guidelines.
Experience as System Support Engineer
National Logistic Cell
17 May 2006
13 August 2008
• Responsible Overall Hardware and Software Troubleshooting including Monitors, Scanners, Printers, Computers, IBM Lotus Notes, GLog/OTM, LAN, WAN
• Installation and configuration of LAN/WAN with IBM Lotus Notes,
• Overall Responsible of smooth running of Local Area Network With Windows XP, Wingate Proxy Server with ISDN128 Kbps Connection,
• Assist the WAN Engineer in troubleshooting of Cisco Router and Switches from Karachi to Rawalpindi with DXX Link
• Responsible for System Support Administration of organization at Karachi on various locations.
• Vendor Dealing for Support and related issue.
• Installed and Configured SNMP card for UPS
• Installation and Configuration of Alcatel PBX System
• Installation/Configuration IP Phones and Soft Phones
• Installation and configuration of RFID Devices at various Cities in Pakistan
• Installation and Configuration of Video Conferencing System.
Experience as Computer Instructor
16 September 1996
16 May 2006
Subject Taught: Networking, Information Technology, Computer Architecture, PC Repair and Maintenance, Operating
System, Dos, Windows, MS Office, HTML, C and VB, Fox Pro, Lotus123, Word 5.5
Other Duties: - Network Administrator O I/C Computer Lab
Master 03 December 2003
Masters in IT
Finance & Business Management Professional
Dubai