Shereen Antony
Administration/Customer Service/ Procurement & Logistics/ Accounts
Dubai
Summary of Career
1. Coordinating office activities and operations to secure efficiency and compliance to company policies.
2. Supervising administrative staff and dividing responsibilities to ensure performance. Producing reports, composing correspondence, and drafting emails or documents.
3. Handling external or internal communication or management systems. Participate actively in the planning and execution of company events, attend conferences, meetings
4. Organizing, arranging and coordinating meetings. Manage agendas/travel arrangements/appointments etc. for the upper management
5. Support budgeting and bookkeeping procedures, Client account statement reconciliation, Preparation of international payments schedule.
6. Manage contract and price negotiations with office vendors, service providers and office lease, utility bills, prepare summary for submission to Finance for payments
7. Basic HR Administration, tracking attendance and coordinating with our accounts/external partners for payrolling, coordinating with our PRO, providing documentation and coordination for visa applications, insurance and other tasks as needed. Responsible for recruiting staff in the office and providing orientation and training to new employees
8. Assisting with financial audit, VAT returns and monthly closings. Handling petty cash, debit / credit card statements
9. Publishing Oracle reports on logistics to overall team namely service inventory requisition reports, invoice generation reports, maintain & update open PR reports.
10. Create purchase orders on request and ensure regular follow-ups with the supplier to receive the orders on time. Coordinating with freight forwarders and identifying the legal requirements of different countries to ensure timely and swift import and export of goods and services and delivery of the ordered stocks.
Experience as Senior Office administrator cum Secretary / Accountant
11 February 2004
31 March 2014
• Managing diaries and organizing meetings and appointments, often controlling access to the Director - Booking and arranging travel, transport and accommodation
• Coordinate with all departments on behalf of the managing director via mail, whatsaap, phone & personal communication.
• Assisting the Accounts Manager and Tax manager in a variety of business and tax submission duties and responsibilities.
• The Personal Assistant will be responsible to provide administrative support to ensure that services are provided in an effective and efficient manner
• Billing, Cashier, Reconciling balance sheet and petty cash.
• Staff training and performing sign off and BAU procedures
• Resolution of invoice queries including credits. Following up with outstanding customer accounts.
• Preparation of monthly/quarterly management accounts. Assisting in the preparation of year-end accounts
• Preparing cash journals so that all items are recorded in the correct accounting format.
Experience as Accountant cum Administrator
01 June 2014
31 March 2015
• Effective handling of account payables and account receivables.
• Recording and maintaining purchase and sales entries.
• Dealing with petty cash accounts and daily intents.
• Performing and conducting customer satisfaction surveys and database management, additional responsibilities of office administration and payroll management.
Experience as Office Manager cum Accounts and Coordination
07 April 2015
31 October 2020
• Overseeing general office operation.
• Manage contract and price negotiations with office vendors, service providers and office lease, utility bills, prepare summary for submission to Finance for payments
• Provide support to our C level executives. Taking on tasks as needed including business related presentations, purchasing and coordination with external partners. Provides administrative functions such as arranging meetings, travel arrangements, filing, local expense claim forms, foreign expense claim forms, etc.
• Producing reports, composing correspondence, and drafting emails or documents.
• Supervise and monitor clerical, administrative and secretarial responsibilities, and tasks among office staff.
• Perform review and analysis of work and documents and keep the management properly informed.
• Participate actively in the planning and execution of company events, attend conferences, meetings.
• Basic HR Administration, tracking attendance and coordinating with our accounts/external partners for payrolling, coordinating with our PRO, providing documentation and coordination for visa applications, insurance and other tasks as needed. Responsible for recruiting staff in the office and providing orientation and training to new employees
• Reconciliation of customer’s statements of accounts and sharing with sales team and customers.
• Preparation of customer aging report, collection reports and follow up for collection.
• Preparation of debit credit notes and resolving customers queries / disputes.
• Handling accounts payable for separate entities and vendors
• Reconciliation of vendor’s statements of accounts. Preparation of international payments schedule.
• Assisting with financial audit, VAT returns and monthly closings.
• Handling petty cash, debit / credit card statements
• Performs bookkeeping duties such as preparing checks for payables, reconciling bank accounts and updating accounts receivables
• Publishing Oracle reports on logistics to overall team namely service inventory requisition reports, invoice generation reports, maintain & update open PR reports.
• Create purchase orders on request and ensure regular follow-ups with the supplier to receive the orders on time.
• Coordinating with freight forwarders and identifying the legal requirements of different countries to ensure timely and swift import and export of goods and services and delivery of the ordered stocks.
Bachelor 31 March 2001
Bachelor of Commerce(Accounting)