Proposal Officer
18 December 2014 —
03 December 2019
Key Responsibilities
Evaluation of Initial Inquiry with the Sales and Estimation Team
Track and manage the progress of works with the presentation of Final bids to COMPANIES on the projects.
Assessment of Prequalification/RFI/EOI and ITT/RFP documents, Prepare the responses and production with
accurate documents.
Exercising full responsibility and authority for complex government proposals and bid preparations.
Preparation of Presentation Materials.
Coordinating proposal efforts with the technical division, contracts department, contractors, subcontractors,
finance department and human resources.
Overseeing the proposal team; coordinating efforts and ensuring all timelines are met.
Finalization of all proposal activities as per the proposal procedure.
Ensuring proposals are in accordance with FARs.
Adhere to all safety rules.
Ability to ensure that complete bid submission receive the best possible response in terms of completeness,
appropriateness and that the best-added value options have been provided for the COMPANIES.
Prepare the notes and presentation for the Kick off meeting of all proposal.
Responsibility for preparation/review and formatting of the proposal write-ups.
Consolidation of all inputs from engineering and make a final report.
Focus the matrix of responsibilities of Proposal / bid preparation based on the deadlines given by COMPANIES
Prepare and lead the Proposal Turnover meeting with supporting documentation.
Keeps updated records of all clarification issued by Bidder and COMPANY.
Proposal Status weekly basis
Sire Visit arrangement from initial stage including LOA, Medical, and Gate Passes.
Job Skills:
Customer Focused
Ability to build relationships, both internally with the estimating team, design team, commercial team, sales teams
and operational delivery sector to deal with the client's representatives and the subcontractors tendering for work
on the project.
Working knowledge of construction documents, drawings and specifications.
Knowledge of ISO guidelines
knowledge in Oil & Gas document management activities
Capable of setting up and maintaining an EDMS system
Capable of understanding the interface between other systems (client, contractors, suppliers, etc.)
Strong communication, prioritization and organizational skills.
Excellent English spoken and written skills.
Analytical problem solving and organizational ability.
Strong interpersonal skills and ability to work with others in a positive and collaborative manner.
Demonstrated ability to work accurately, follow instructions/schedules/timelines and handle multiple priorities.
Polished, professional, well-organized, and eager to learn and be challenged.
Well-versed with use of MS Office applications Word, Excel, power point, Visio, as well as Adobe Acrobat, etc.
Works under minimal supervision, commitment to work in pressure if required, interested to work as part of a
growing team
Familiarity with Technical Documentation (Specifications, drawings, design analysis, quality manuals, software,
external standards, validation protocols, department procedures and work instructions, etc.).