M. Akmal Al Bhatti
Dubai
Summary of Career
1. Import, export documentation & titles
2. Automation of routine jobs & reports generation using MS Excel
3. Shipping & Port/Customs clearance
4. Advising customers on Customs issues
5. Assisting different departments
6. PRO tasks & duties
7. Administrative Assistant tasks & duties
8. LC (Letters of Credit) documentation
9. Accounts Receivable
10. Designing sign boards
created automated excel sheet used to review tax invoices received from sellers. Average invoice review time reduced by less than 1/4th
used Excel VBA and formulas to prepare sheets helping followup in sending reminders for missing deliveries/documents, checking data consistency and missing data before end of auctions.
Used Excel VBA to automate sending payment reminders by email with invoice attachments. This job required 9 hours and after automation was being done in 1 hour.
Experience as Administration Assistant (import, export, Customs, PRO & local procurement)
Dodhys Medical Limited
23 March 2003
31 December 2006
• Tracked shipments & handled documentation & clearance of import & export shipments at Customs.
• Prepared documents for presenting to banks against Letters of Credit.
• Sent RFQs & received quotations for freight charges from freight forwarders for export shipments & made bookings and prepared local and foreign purchase orders.
• Prepared and applied documents related to obtaining different kinds of visas and all issues related to Immigration in co-ordination with the Legal Department and Investor Services Department of the Free Zone Authority.
• Maintained purchase, sales and employee files along with Customs and Immigration related documents.
• Maintained database of prices of raw materials required in the manufacturing process.
• Wrote correspondences and quotations in Arabic and English.
Experience as Customer & Sales Support (contracts, import/export documentation, titles, AR)
Ritchie Bros. Auctioneers
07 August 2007
05 February 2020
• Reviewing auction sale contracts to ensure compliance to legal policies & VAT regulations, identify potential risks which might cause delay in payments & ensure contract conditions are met in regards to payment terms & conditions.
• Tracking shipments, checking documentation & titles & following up with consignors & territory managers for deliveries & assisting them as required.
• Organizing Port/Customs clearance & transportation by coordinating with clearing agents & haulage companies for timely and smooth Port / Customs clearance & movement of shipments from the port to the yard in a quick, efficient & cost effective way.
• Preparing documents related to deliveries, shipments & titles transfer; Customs gate passes for local equipments, NOCs, sales letters, invoices, packing lists, certificates of origin & any other documents as per the requirements of the sellers, buyers & agents.
• Handling invoices & purchase orders from suppliers / service providers & coordinating with them for timely receipt of invoices before the set deadlines & preparing purchase orders after checking that the invoices received are accurate.
• Reconciling bank statements of 4 bank accounts with AR on a daily basis and posting the payments.
• Advising Customs clearance procedures & solutions to sellers & buyers for duties paid & duties not paid equipments for shipments by sea, land & air; export, free zone internal transfers, free zone to free zone transfers, export from local to free zone, import to local from free zone & import for re-export to local from free zone.
• Following up with buyers regarding their duty deposits related to Dubai Customs & processing refunds after completion of Customs export documentation.
• Managing data collection, verification, entry & report generations by coordinating data collection & data verification of equipments against documents / titles, entering data of related documents / titles in the company software & generating different reports both pre & post auctions for checking data quality & compliance in the company software.
• Assisting different departments by creating automated Excel files using Excel formulas & Excel VBA as and when required for generating different reports pre & post auctions & tax invoices.
• Organizing & maintaining physical & digital filing system for auction sale contracts, titles & ownership documents related to an average of 8000 to 10,000 equipments worth approximately USD 160 Million annually both pre & post-auctions for easy retrieval & tracking.
• Documenting the documentation procedures & information required on documents & informing consignors and territory managers in case of any changes to ensure smooth documentation process to avoid delays in Customs clearance, costly & time consuming amendments of the documents.
Matric 20 October 2016
GED (USA & Canadian High School Equivalency Diploma)Other 17 February 2012
Professional diploma in international business administration