Chona S. Dela Cruz
Procurement Officer
Dubai
Summary of Career
1. Dedicated and dynamic professional with a strong track record in developing Management & Clients loyalty
2. Motivated with 12+ years of extensive experience in Procurement, Administration, Controlling Document, Executive Secretary in a fast-paced Commercial and Construction Company
3. With strong leadership and Client relationship-building skills
4. Customer-oriented individual with strong history of leading high-performance in providing service and support to client and organization which have led to significant growth
5. A team player, focus on task, who is hands-on, giving end results and can adapt to the situations quickly and can fulfill a multi-tasking roles when required
6. Believing in the essential power of to-do-list
7. Administrative Support
8. Able to respond to a demanding work load and delivering exceptional services
9. An efficient individual, who has strong negotiation skills which starts in preparation, planning, justification, problem solving, closure and implementation
10. Possess sets of skills
Experience as Procurement Officer
04 March 2007
23 May 2008
• Implement procurement strategies to maintain and maximize the value of money and reducing cost for 30% thru negotiations and helps to achieve budget goals.
• Negotiate with suppliers effectively to secure competitive pricing, suppliers performance like on-time delivery, availability and quality of products
• Work with Legal and Finance Department to develop standard vendor contracts and agreements to review its terms and condition, ensure its renewal and keep the data based updated on-time
• Responsible in preparing LPO for office supplies including stationery, IT Hardware, software, Service contract, financial reports and support Head of Procurement by updating procurement policies and procedures
• Provide various support to different departments and ensure to achieve Turn Around Time progress results of their needs
• Supported HR functions, including new hire orientation and equipment allocation
• Provided executive and administrative support in organizing travel and logistics including flights, hotel accommodation for almost 400 employees.
• Delivered an exceptional level of customer service to each employee by proving strong attention to details, listening to concerns, answering questions/queries and showing team-player attitude.
• Provided support to financial department for billing and accounting duties and resolving billing questions including outstanding payments to over hundreds of suppliers
• Managed office petty cash expenses, keeping original invoices/receipts and provide updated information
• Maintained a highly organized filing and record system on timely manner
• Keeping the office clean and organized to promote an efficient working environment
Experience as Department Secretary / Administrator
04 May 2008
09 May 2013
• Respond and greet visitors in a welcoming and efficient manner
• Operates and perform all related reception and general office duties such as purchasing of office supplies, including stationery, IT Hardware, software and reducing cost for 30% thru negotiations
• Provide administrative and clerical support to Tendering Department and monitor the activities including writing correspondence, emailing, submitting tenders
• Answered, responded to and transferred over daily phone calls on multi-line phone system
• Improved company customer service rating by 98%
• Administered document management systems and related procedures that allow organization to capture, store, retrieve, destroy and share electronic records and documents and keep track of all company project history thru data base
• Worked directly and collaborate with engineers, technical manager, supplier’s management to achieve completion of projects for bidding
• Manage office operations in absence of Technical / Department Head
• Organized and created boardroom and meeting room to enhanced understanding between suppliers and management team
• Managed office petty cash expenses, keeping original invoices/receipts and provide updated information
• Maintained a highly organized filing and record system on timely manner
Experience as Procurement and Administrative Officer
09 June 2013
07 May 2015
• Implement procurement strategies to maintain and maximize the value of money and reducing cost for 30% thru negotiations and helps to achieve budget goals.
• Negotiate with suppliers effectively to secure competitive pricing, suppliers performance like on-time delivery, availability and quality of products
• Work with Legal and Finance Department to develop standard vendor contracts and agreements to review its terms and condition, ensure its renewal and keep the data based updated on-time
• Responsible in preparing LPO for office supplies including stationery, IT Hardware, software, Service contract, financial reports and support Head of Procurement by updating procurement policies and procedures
• Provide various support to different departments and ensure to achieve Turn Around Time progress results of their needs
• Supported HR functions, including new hire orientation and equipment allocation
• Provided executive and administrative support in organizing travel and logistics including flights, hotel accommodation for almost 400 employees.
• Delivered an exceptional level of customer service to each employee by proving strong attention to details, listening to concerns, answering questions/queries and showing team-player attitude.
• Provided support to financial department for billing and accounting duties and resolving billing questions including outstanding payments to over hundreds of suppliers
• Managed office petty cash expenses, keeping original invoices/receipts and provide updated information
• Maintained a highly organized filing and record system on timely manner
• Keeping the office clean and organized to promote an efficient working environment
Experience as Procurement Officer (Tendering Department)
01 June 2015
29 February 2020
• Sending out RFQ (Request for Quotations)/Invitation for Bid to suppliers diligently
• Communicated with MEP Suppliers, maintaining an effective strategy in follow-up system to maximize the objective of obtaining valued quotations from suppliers.
• Negotiate with suppliers effectively to secure competitive pricing, suppliers performance like on-time delivery, availability and quality of products
• Evaluate completeness of quotations in accordance with Specs, BOQ & Schedules and may results in the best proposal possible.
• Ensures compliance with Company policies, procedures, standards, and supplier and subcontractor pre-qualification
• Improved company customer service rating by 98% by entertaining and answering queries from Clients/Main Contractors/Suppliers
• Prepared and managed electronic document on timely, accurate, updated and efficient manner from sorting, filing, storing and retrieval of soft and hard copy documents
• Monitored and maintained a highly organized filing system including Suppliers Registry and List of Tender Projects and ensuring the data base is updated at all times.
• Focal point person for the newly awarded projects.