Khurshid Alam
Administration & Finance
Abu Dhabi
Summary of Career
1. Coordinating office activities and operations to secure efficiency and compliance to company policies.
2. Supervising administrative staff and dividing responsibilities to ensure performance
3. Management of office equipment & Vehicles
4. Maintaining a clean and enjoyable working environment.
5. Handling external or internal communication or management systems,Writing letters and emails on behalf of other office staff
6. Organizing, arranging and coordinating meetings,Organizing travel arrangements for senior managers
7. Track stocks of office supplies and place orders when necessary.
8. Support budgeting and bookkeeping procedures, Create and update records and databases with personnel, financial and other data
9. Submit timely reports and prepare presentations/proposals as assigned
10. Assist colleagues whenever necessary.
Experience as Finance Assistant
01 June 2004
31 January 2008
• Supervised a team of 3 junior staff mainly accounting technicians. Produce monthly management accounts.
• Took responsibilities of all bank accounts, suppliers and customers, reconciliations and schedules.
• Prepare periodic bank reconciliation statements.
• Assist the junior staff with VAT returns and payroll activities.
• Analyzed and classification of financial transactions and prepare adjustment journals.
• Prepare variance analysis report.
Experience as Admin & Finance Officer
01 November 2013
31 December 2014
• Undertook daily administrative task. Such as provided logistic support to staff member deled with HR mater.
• Acted as a first point of contact for visitors, vendors and community.
• Procured office supplies, equipment according to guide lines provided in the procurement policy.
• Daily management of financial issues, including ensuring all bills are paid correctly and on time.
• Check invoices, activity and account coding and prepare vouchers with all supporting documents,
• Ensure utilization and documentation before processing payments.
• Provision of cashier service, including responsibility for all currency petty cash transactions.
• Prepare cash and bank payments against services provided for the project by vendors.
• Ensure that the financial management system are adhered to and functional.
• Budgeting, forecasting and reporting
• Participate in preparation of budget revisions.
• Share overview of programme's budget, variance, and expenditure and prepare financial plan for cash transfers and reporting.
• Control and monitor program budget and expenses according to donor's requirement.
• Manage funds in accordance with the systems established for financial managements by the program.
• Support the program team in proper maintenance and reporting of their working advances.
• Facilitate periodic reviews, audits and evaluations, when required.
• Carry out any other task assigned by Program Manager.
Experience as Admin & Finance Consultant
01 January 2015
31 January 2015
• Daily management of financial issues, including ensuring all bills are paid correctly and on time.
• Check invoices, activity and account coding and prepare vouchers with all supporting documents,
• Ensure utilization and documentation before processing payments.
• Provision of cashier service, including responsibility for all currency petty cash transactions.
• Prepare cash and bank payments against services provided for the project by vendors.
• Ensure that the financial management system are adhered to and functional.
• Budgeting, forecasting and reporting
• Participate in preparation of budget revisions.
• Share overview of programme's budget, variance, and expenditure and prepare financial plan for cash transfers and reporting.
• Control and monitor program budget and expenses according to donor's requirement.
• Manage funds in accordance with the systems established for financial managements by the program.
• Support the program team in proper maintenance and reporting of their working advances.
• Facilitate periodic reviews, audits and evaluations, when required.
• Carry out any other task assigned by DRC Finance Office or Program Manager.
Experience as Admin Officer
SARHAD RURAL SUPPORT PROGRAMME,
06 May 2015
30 June 2019
• Assisted in staff hire, maintained personal file of staff, assisted in processing of Payroll
• Verification of salaries, wages and employees attendance
• Monitored attendance, leave records, time records of staff and ensured that office discipline is maintained
• Recording accurate fuel consumption records
• Vehicle arrangements for the Staff members to field visits
• Procured of office equipment, office supplies, stationary etc., by following necessary processes and SOP
• Organized of Training, Workshops and Seminars
• Maintain accurate and up-to-date equipment inventory
• Procurement & Purchasing
• Deled with local vendors and suppliers
• Prepared bid summaries and comparison statements
• Supported timely and accurate administrative task completion
• Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies
• Process of negotiating service agreements with vendors, process & follow-up payments and keeping proper record of it,
• Ensured security arrangements of the office premises and ensured safety of the office and its staff
• Undertook any other duties incidental to the above as may be assigned by management from time to time
• Managed digital databases and physical file systems
• Acted as first point of contact for community and staff.
Master 25 March 2001
M. Com ( Accounting )Bachelor 16 November 2000
B. Com (Hons)