Experience as Sr. Executive Admin/HR

• Employer

  Al Hassan Engineering Company Abu Dhabi LLC

• From

  25 June 2014

• To

  31 July 2018

• Detail

  • Ensure operations run smoothly within departments such as information and data processing, mail, materials scheduling and distribution, printing and reproduction, records management, telecommunications management, security, recycling, wellness, and transportation services.
  • Ensure contracts, insurance requirements, and government regulations and safety standards are followed properly.
  • Examine energy consumption patterns, technology usage, and personal property needs.
  • Plan long and short-term maintenance needs.
  • Modernize and update equipment.
  • Oversee support services.
  • Answer directives from directors of administration.
  • Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of equipment, materials, supplies, products, or services.
  • Handle the acquisition, distribution, and storage of equipment and supplies.
  • Preside over disposal of unclaimed property.
  • Plan and design grounds maintenance.
  • Develop energy efficiency procedures.
  • Supervise a building's operations and maintenance, real estate, project planning and management, communication, finance, facility function, technology integration, and environmental factors.
  • Plan workspaces.
  • Oversee renovation projects.
  • Monitor facility for security.
  • Direct facilities staff, including custodial and grounds workers.
  

Experience as Sr. Executive Admin/HR

• Employer

  Al Hassan group of companies

• From

  27 January 2013

• To

  24 June 2014

• Detail

  • Proper maintenance and operations of particular client in terms of House Keeping, Food & Beverage, Stationery, Dispatch, Pantry & Vendors.
  • Ensure proper manning at site with proper uniforms, grooming & good manners.
  • To make sure timely disbursements of payments of our staff deployed at site.
  • Ensure timely billing of our site for proper process of payments.
  • Ensure availabilities of uniforms, tool, tackles & equipment’s required at site.
  • Ensure planning and execution of preparations for smooth operations.
  • Surprise visits at night at site to avoid complains and misbehavior.
  • Prepare daily, weekly, Fortnight, monthly records & SOP`s, checklists for operations and also take same from the staff.
  • Ensure zero issues in operations & maintenance of the site.
  • Ensure a statutory complaint is adhered by the staffs.
  • Co-ordinate and Co-operate with all staffs executives, supervisors, & company staffs.
  • Be the first point of contact for all HR-related queries
  • Administer HR-related documentation, such as contracts of employment
  

Experience as Site Administrator

• Employer

  Etimaad Engineering Pvt. Ltd. Pakistan

• From

  01 December 2009

• To

  31 December 2012

• Detail

  • To supervise all Admin staff
  • To arrange skill, semi skill manpower at site on daily basis & on routine outages
  • To liaise with security, clinical and building maintenance & general housekeeping staff
  • To compile and maintain staff time keeping, training and leave records
  • To maintain medicine inventory with the help of clinical staff
  • To control administrative supplies and reorder as necessary
  • To assist in staff recruitment and on-site trainings arrangements
  • To greet and assist visitors, arrange refreshments
  • To manage on-site dinning, transport & horticulture arrangements
  • To maintain department correspondence filing system
  • To manage staff pay roll
  • To receive, count, pay out and reconcile petty cash fund
  • To assist development of plant monthly report by reporting in writing the department activities/progress
  • To perform all required administrative functions during plant planned/unplanned outages
  • To coordinate with local authorities regarding any legal requirements that O&M contractor has to fulfill
  • To perform assign tasks as given in Quality and EHS manuals
  

Experience as Site Admin In charge/Manpower Coordinator

• Employer

  Descon

• From

  16 May 1997

• To

  12 November 2009

• Detail

  Manpower Coordinator, I am responsible to look after the issues related to “Personnel Management” and “Manpower” required for ongoing overseas projects in Abu Dhabi Business Area. In Personnel Management, I am performing the roles of Recruitment & Selection, Compensation & Performance Management, Training & Development and Administration I am responsible to perform the following duties:
  
  
  
  A) Recruitment & Selection:
  
  • Coordination with Abu Dhabi Office regarding “Personnel Management”.
  • To receive the manpower demand from concerned overseas projects and plan accordingly.
  • To arrange the interviews of management and non-management staff at Lahore as well as other cities.
  • Communicating the policies of company and conveying the terms and conditions of employment to the selected personnel.
  • Offering the salaries to the selected personnel according to their interview grades following existing salary structure.
  
  B) Administration:
  
  • Record keeping by preparing files and necessary document completion for visa processing.
  • Forwarding the documents to Abu Dhabi office for visa application.
  • Communicating visa status to the selected manpower.
  • Updating Manpower Strength Control System on receiving the visa.
  • Follow up calls for availability confirmation of personnel on receiving their visa.
  • Ensuring the timely completion of protection formalities.
  • Getting the service agreements signed by the personnel being mobilized.
  • Arranging air tickets for the mobilization of the personnel.
  • Intimating Abu Dhabi office about flight schedules of personnel being mobilized.
  • Updation of Manpower Strength Control System with salaries and mobilization schedules of the mobilized personnel.
  
  C) Compensation & Performance Management:
  
  • Dispatching service agreements signed by the personnel to the concerned projects.
  • Arranging performance appraisals of personnel from concerned projects on their demobilization for their remobilization.
  
  D) Training & Development:
  
  • To advise manpower about various trainings being offered by DESCON Training Institute.
  • Arranging orientation sessions for the personnel before their mobilization.
  • Coordinated and arranged trainings of the Safety Assistants for DAS Shutdown Abu Dhabi.