Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization.
Keeping track of all payments and expenditures, including payroll, purchase orders, invoices,statements, etc.
Creating & managing vendor & Customer profile in the system.
Review and audit invoices and requisitions for appropriate documentation and approval prior payment.
Ensure obligations of the organization are within terms and met in a timely manner.
Prepare and process electronic fund transfers and payments.
Reconcile vendor statements, research and resolve invoice discrepancies and issues.
Inventory:
Managing creation of new items, inventory sites & costing methods as appropriate.
Monitor stock transactions in terms of stock receipt, stock adjust, stock level, physical count and related inventory account.
Reconciliation for Balance Sheet items concerning Inventory and Cost of goods sold.
Review inventory adjustments and average cost changes.
Monitoring slow moving items, preparing inventory aging reports & appropriate provision for
out-dated items.
Imports:
Co-ordinates clearing and forwarding of all imports & exports for the company.
Performs costing of all import shipments for goods in transit in the consignment data base.
Liaises with Bank for opening Letters of Credit, transfers, and Bank Delivery Order for shipment covered by L/C.
Checks and verifies Freight Forwarder's invoices for both imports & exports, obtain approval from
respective department Head and forwards these to Finance for payment.