Shessy Fathima
AUDIT CO-ORDINATOR
ABU DHABI
Summary of Career
1. Teamwork and collaboration: To work cooperatively with colleagues in achieving tasks and involve others through liaison and trust-building.
2. Planning: Having experience in audit planning as per monthly and annual targets.
3. SAP FI ERP: Well versed knowledge of all SAP-FI transactions and implementation into day to day business operations.
4. Accreditation & Certification Knowledge: Working knowledge in certification schemes/programs as per the accreditations like Dakks/EIAC/ANSI/ANAB.
5. Audit Process: Sound knowledge in managing the pre and post audit documents for fulfilling the client’s accreditation procedure.
6. Procurement Analysis: Highly qualified for managing the vendors/bidders and sound knowledge for preparing the quotations according to the company needs.
7. Operational skills: Managing the step-by-step Certification & Auditing processes for G.C.C operations and knowledge of the fundamentals of the business.
8. Customer Service & Focus: Understanding of customer needs, maintaining good relationships, ability to support and solve customer issues and handle customer complaints. To work with external customers to identify their expectations and shared business objectives.
9. Accountability & Dependability: Take personal responsibility for the quality and timeliness of work and achieve results with minimal oversight
10. VAT working Knowledge: Experience in handling VAT transactions.
Experience as ASSISTANT PROCUREMENT ENGINEER
01 August 2011
14 July 2016
? Preparation of Request for Quotation (RFQ) and sending to approved suppliers.
? Follow up with suppliers on receiving quotations and technical proposals.
? Analyze bid quotations for responsiveness to RFQ, evaluating factors such as technical, commercial terms and conditions. Coordinate technical evaluation with concerned Engineering Division. Study the specifications and design.
? Negotiate competitive price and deals for premium inputs with suppliers and vendors to ensure cost benefit to the Company.
? Responsible for providing material samples to site for client/consultant approval
? Assists Construction Manager with obtaining client/consultant approvals on
material/subcontractors, when needed.
? Coordinates with civil Project Managers to ensure the price of MEP Estimate, verify qualifications, specifications, and supplier/subcontractor performance.
? Participate in the development of project specific supplier lists and maintenance of Supplier Information List.
? Maintain current vendor’s list and catalogues; prepare specifications, solicit bids, interview vendors, prepare correspondence in regard to ordering and receiving purchases.
? Maintain contacts with vendors assuring prompt delivery, adherence to specifications, and proper pricing.
? Preparing Daily, Monthly & Quarterly reports.
Experience as PROJECT CO-ORDINATOR
TUV Middle East
05 February 2018
05 February 2019
? Managing the billing process for departments such as Certification & Auditing, Management System Training & HSE for G.C.C. & international clients as per contract terms and conditions.
? Preparation of various management reports like income summary, credit note analysis and invoice summary as per the stipulated timelines.
? Coordinating with Finance department to ensure SAP billing tallies with department bookings.
? Maintain all Billing / invoices through SAP system.
? Ensure invoices are billed in line with the agreed contractual terms and conditions.
? Submission of invoices to client as per the stipulated time frames.
? Acting as a single point of contact for client queries related to billing and resolving them in a timely manner.
? Segregate different accounts like WIP account, general account, internal charging, new client’s data base in SAP for G.C.C. clients.
? Ensure invoices are generated to include any taxes as applicable in the relevant country.
? Uploading of e- invoices in vendor’s web portal and securing approvals and timely follow up if necessary.
? Clarifies the contract and billing queries of clients and resolves any issues related to the same.
? Assisting and providing information during various external financial audits.
Experience as AUDIT CO-ORDINATOR
TUV Middle East
04 February 2019
25 December 2019
? Closely monitoring and examining each stage of the entire Auditing & Certification process.
? Preparation of technical data for each audits for all the accredited standards for example: - QMS, EMS, OHSAS, SMS, ISMS, BCMS, HACCP, FSC, FSSC etc.
? Monitoring all the details for the pre and post audit.
? Managing to secure approvals from H.Q. - Germany for all IT standards and FSSC.
? Quality assurance and control on the audit packs from the auditors for all the GCC clients.
? Supervision, planning/Monitoring the Audit & Certification requirements for major Oil & Gas clients ADNOC, DOE, NPCC, ORPIC, KNPC, QAPCO, KOC etc.
? Follow up with the clients for NC closure within the deadline of 45 days’ post audit.
? Preparation of Dash Board Report (DBR) for weekly, monthly, quarterly submission to the higher management.
? Securing necessary approvals from the line Manager for the issuance of Recommendation letter, Suspension letters & Cancellation letter to the client on stipulated time.
? Preparation of audit quotations as per the contractual agreement against customer RFQ for the existing clients.
? Independently managing the client audit contract documents by using customer Data base and updating all the new client details in the master data.
? Dealing and solving auditing queries with the customers for all the Certification and Auditing requirements.
? Managing TUV’s internal and external DAKKS/EIAC/ANAB audits – Auditing and certification to ensure that quality standards are met as per the policy and procedure of A00205Fe/ ISO 17021.
? Conducting workshops & training sessions for the sales team for man-day approval process and for the mentoring the interns/fresh graduate trainees of the CAA department.
? Data Analysis activities for tracking the volume of Man-days from Kiss Flow software as per MD1:2018.
Bachelor 14 June 2011
Engineering (Specialization - Electrical & Electronics)