Md Yusuf Raja
Procurement Manager
Jeddah
Summary of Career
1. Develop, implement and refine procedures for administration & contract management, to provide a consistent and sound basis for the engagement of external providers of products and services.
2. Led development of strategic and tactical procurement planning for inducing savings and increasing profitability in accordance with defined KPIs.
3. Organized a culture of individual accountability in alignment with organizational goals.
4. Cross functional coordination with various departments for effective achievement of business goals as One Team.
5. Information & Communication Technologies (ICT): Evaluate and select standard software, hardware and services suppliers based upon business needs: pricing, solutions, scalability and effectiveness.
6. Contract/Tendering Management: Tender bid conditions and management of the tender preparation for construction of Oil Change Stations, Fuel Stations, Showroom & Workshops.
7. Imports Management: Supervises and manage a team, which will include organizing work schedules and issuing shipping instructions to ensure delivery times and locations are coordinated. This also include track and trace management so as to monitor goods at all times.
8. Post-Customs Clearance Management: Ensures proper direction is provided to Material Handlers on distribution of products and proper transactions required in the system
9. Packaging Procurement: Manage supply and risk across all packaging categories reviewed
10. Work closely with customers to delivery key objectives.
Experience as Technical Support Associate
Dell International Services
10 February 2004
30 June 2005
• Install and configure computer hardware operating systems and applications.
• Monitor and maintain computer systems and networks.
• Troubleshoot system and network problems, diagnosing and solving hardware or software faults.
• Replace parts as required.
• Team mentoring for 5 within the team of 20 members.
• Plan and implement action plans for a team of 20 members with respect to cost effect metrics of the company.
Experience as Team Coach & Operation Analyst
3GlobalServices
05 December 2005
31 October 2007
• Floor Handling and Crisis Management for the entire skill set.
• Keep a check, track and monitor Service Levels & Call Flow.
• Check on the Attendance for the Shift (Swaps, Unplanned Leaves, Absenteeism etc)
• Responsible for the continuing training.
• Monitored, evaluated, and counseled employee.
• Prepared weekly customer service reports for the management.
• Call evaluation for the advisors and providing the coaching and drafting TNA if needed.
Experience as Procurement Incharge
Dar Al Akeeli Group
26 March 2008
30 April 2012
• Lead, direct, coordinate, and manage all administrative, contractual and operational aspects of the Procurement Division.
• Prepare the Purchasing budget for review by the Deputy General Manager.
• Administer, control and coordinate budget and expenditures as per respective Purchase Orders.
• Manage and ensure timely completion of Purchase Orders within the appropriated funding level.
• Responsible for maintaining the goals, standards, and objectives of the Purchasing Division.
• Stay abreast of new processes, technologies, materials, purchasing methods, statutory requirements and market conditions. Communicate with management on cost avoidance.
• Keeps constantly apprised of economic / business situations as they affect purchasing policy; makes recommendations to adequately meet those changing conditions.
• Inventory Management.
• Develops and update department procedures and recommends changes to related practices; interprets policies and procedures to faculty and staff in their need to purchase supplies and services.
• Conduct timely climate audits throughout the organization in order to gauge the effectiveness of initiatives, business culture, business processes in utilization of materials & products.
• Analyzes current procurement activities and recommends improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing.
• Plan, develop, implement and actively promotes good activities across the business and manage the communication programs.
• To participate in internal and external meetings, promoting procurement best practice.
Experience as Procurement Category Lead
Petromin Corporation
20 June 2012
31 October 2018
Work Profile:
Information & Communication Technologies (ICT)
• Evaluate and select standard software, hardware and services suppliers based upon business needs: pricing, solutions, scalability and effectiveness.
• Establish and manage relationships with internal business partners, suppliers, technology leadership and executive stakeholders.
• Drive best total cost of ownership for the organization through sourcing and strategic negotiations.
• Mitigate corporate risk through contract negotiations and supply oversight/availability.
• Collaborate with technology leadership in evaluation of key strategic partnerships.
• Manage inventory stock levels and resupply rules of technology software and hardware across emergency, backup and primary stocking warehouses.
• Provide management of disposal vendor agreements and investment recovery for technology assets.
• Administer product lifecycles for technology commodity products, including software, hardware, media, peripheral, cabling and services.
• Ensure apt stakeholders are involved in IT procurement decision process.
• Identify needs, reduce unwanted product and service demand.
• Ensure to accomplish IT procurement business goals and objectives.
Contract/Tendering Management
• Tender bid conditions and management of the tender preparation for construction of Oil Change Stations, Fuel Stations, Showroom & Workshops.
• Review and align RFQ and Tendering for IT - Low current projects (CCTV, Telecom), access controls for Plants, Showrooms, fuel stations and workshops.
• Review of information about demands preparation of RFQ & Tendering with respect of derivation of supply and proposal preparations for Oil Change Stations, Fuel Stations, Showroom & Workshops related to various tools, equipments, furniture, shop fit out, signages.
• Collaborates with key internal stakeholders in identifying procurement needs relative to projects being undertaken by the company and develops draft procurement schedules.
• Monitoring of the bid management in order to ensure it is aligned with the organization's requirements
• Conduct an in?depth analysis of all bids received in response to each Tender, Proposal and Quotation to identify the response that best meets the needs of the user department and is consistent with the terms and conditions of standard procurement policy.
• Coordination of tender reviews and deadlines and adjust them to the frameworks given by the proponents.
• Evaluation reports and other corresponding documents in accordance with standard templates for approval and signoff.
• Supervise the tenders process from the pre?qualification stage through to the final bid submission, award of contract and engagement close out.
• Contribution in cost and price calculations based on prepared base line.
Imports Management
• Supervises and manage a team, which will include organizing work schedules and issuing shipping instructions to ensure delivery times and locations are coordinated. This also include track and trace management so as to monitor goods at all times.
• negotiates with carriers, warehouse operators or distribution networks to determine tariffs which should be in the interests of the company at all times.
• Monitoring of the shipments to ensure the compliance of regulations.
• Suggest improvements that will enhance the company’s profit margins, as well as work closely with other senior department heads for the benefit of the company by eliminating detention and demurrage as bad cost.
• Maintain records for accounting purposes in accordance with company procedures, including the checking of all invoices and shipping manifests for conformity and Customs regulations.
• Ensuring the efficiency and effectiveness of imports.
• Completing all operational undertakings and workings related to the imports of the organization and ensuring their compliance with the general policies.
• Making sure that all import programs are in agreement with the accepted rules and regulations of the organization.
• Studying, examining and revising debt and security papers for creating and developing programs for the import section of the organization.
• Studies shipping notices, bills of lading, invoices, orders, and other records to determine shipping priorities, work assignments, and shipping methods required to meet shipping schedules.
• Oversee Customs Broker activities, Custom Clearance and Import procedures.
• Coordinates with control desk, receiving, shipping and warehouse to ensure smooth flow of product and paperwork.
• Penalty Notices and Liquidated Damage Claims
Post-Customs Clearance Management
• Contact various transportation companies to requisition proper vehicles for shipments
• Establish procedures and processes providing direction to supervisory staff to ensure attainment of company goals for finished goods warehousing, accuracy and efficiency to ensure timely throughput and reduce waste.
• Analyze space requirements for management review.
• Handles all inbound shipments local and international.
• Review and approve ocean freight and customs charges for each shipment and provide supporting documentation to accounts payable.
• Handles all paper work for shipping, receiving, and warehouse.
• Ensures proper direction is provided to Material Handlers on distribution of products and proper transactions required in the system
Fleet Management
• Managing fleet procurement & administration standards and policies for vehicle operation of 400 units of leased vehicles from rental companies.
• Organize the annual budget and also reports the cost of each operation and the overall cost.
• Vehicles undergo repair and maintenance based on authority over these actions.
• Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.
• Perform vehicle insurance and documentation regarding induction of new vehicles in existing fleet.
• Maintain databases of purchase, registration, inspections and maintenance of fleet management.
• Maintain and monitor data management system to organize fleets as per various schedules and requests.
• Monitor and ensure fleet operation in compliance with local and state rules and regulations.
• Developed and implemented standard operational standards to maintain vehicles by advocating best practices in industry.
• Plan, process and execute vehicle purchase and vehicle replacement through efficient settlement.
• Facilitate and implement corrective actions and capacity building to manage entire fleet to achieve company objectives.
• Ensure preventive maintenance programs are carried out as per schedule and monitor post repair performance.
• Provide recommendations for lowering vehicle operating expenses and reduce idle time of vehicles
• Regularly review and update vehicle fleet related policies at least once a year.
• Maintain vehicle workshop in order to provide timely servicing/repairing of vehicles
• Dispose unwanted vehicles.
Packaging Procurement
• Negotiate supplier agreements and agree contracts across multiple packaging suppliers
• Work closely with customers to delivery key objectives
• Execute category reviews
• Grow internal and external stakeholder relationships from top to bottom
• Develop supplier relationships and monitor supplier performances
• Manage supply and risk across all packaging categories reviewed
Experience as Area Sales Manager
Petromin Corporation – Petromin Express
01 November 2017
30 June 2018
• Leading and supervising COCO Petromin Express oil change set ups in Riyadh, with over SAR 20-22 million in sales and over 80000 - 85000 customer’s achievement in 2017, exceeding the assigned targets.
• Planned optimization of profitability through effective sales management and human resource management.
• Led development of strategic and tactical sales planning for inducing growth and increasing sales in accordance with defined financial KPIs.
• Planning and development of tactical and strategic imperatives for sales promotions.
• Organized a culture of individual accountability in alignment with organizational goals.
• Leading sales promotions and conducting post sales promotion reviews for a sustainable growth.
• Profitability Analysis and Action Planning for converting loss to profit making stations.
• Planned and proposed new business prospects with extensive NTI identification for future business growth and market capitalization.
• Conduct Periodic look-back reviews for sale team, review results and take corrective action if required.
• Effective collaboration with supply chain for timely product deliveries.
• Cross functional coordination with various departments for effective achievement of business goals as One Team.
Experience as Procurement Manager
Sawaba Group
01 July 2018
• Develop, implement and refine procedures for administration & contract management, to provide a consistent and sound basis for the engagement of external providers of ICT products and services.
• Led development of strategic and tactical procurement planning for inducing savings and increasing profitability in accordance with defined KPIs.
• Ensures products and services are purchased in the most cost- and time-efficient manner.
• Provides input to strategic decisions that affect the functional area of responsibility.
• Ensure that business needs are met through its procurement of goods, services and works
• Monitor and report on customer satisfaction and fulfillment of service level agreement obligations to provide input to supplier performance improvement initiatives.
• Advise, guide and support the development of and adherence to procurement policy, best practice and law.
• Promote and engage in the implementation of relevant technology solutions, including e-procurement, to minimize purchase to pay costs.
• Cross functional coordination with various departments for effective achievement of business goals as One Team.
Bachelor 01 January 2007
Bachelor of Science in Information Technology